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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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3.0
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Pledge of Allegiance to the Flag
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5.0
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Summary of Awards & Achievements
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7.0
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Comments From The Public
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7.
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Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
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Info
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Summary:
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least FIVE (5) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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Recommendation:
Information Only
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8.0
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Reports to the Board
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10.
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2021 Graduation update. C. Welborn
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Info
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Summary:
Survey results indicated that parents and students prefer to hold the graduation ceremony at Memorial Stadium this year. Overall, 62.3% prefer Memorial Stadium as a graduation venue, and if capacity restrictions are still in place this spring, 80.8% prefer Memorial Stadium as a graduation venue. The survey was shared directly with parents of seniors and senior students, and it was also provided to community members through our website and social media. Nearly 1,300 students and patrons completed the survey.
Tentative 2021 Graduation date is Thursday, May 20 and rain dates are Friday, May 21, and Saturday, May 22.
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Recommendation:
Information Only
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9.0
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Approve General Consent Agenda Items
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Action
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A)
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Administrative Services
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B)
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Operations
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19.
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Accept and approve the Renewal Lease Agreement between Broken Arrow Public Schools and Journey Bible Church, providing leased facility space to Journey Bible Church at Central on Main, 210 North Main St, Broken Arrow, OK. The lessee agrees to pay the Lessor $1,200.00 per occurrence, upon receipt of invoice during the Renewal Term as rent for the use and occupancy of the leased premise. The total amount paid to the district is $1,200.00 per occurrence, for the term January 1, 2021 through December 31, 2021. L. Shackelford
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Action
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Summary:
The Renewal Lease agreement between Broken Arrow Public Schools and the Journey Bible Church will commence on every Sunday, beginning January 1, 2021 and ending December 31, 2021. The agreement is expected to be renewed for an additional one-year term (Renewal Term). The Lessee agrees to pay Lessor $1,200.00 per occurrence, upon receipt of invoice during Renewal Term as rent for the use and occupancy of the leased premise. This amount also includes the cost of utilities defined as electricity, gas, water, sewer and trash. This amount also includes the cost of custodial services during the events. The total amount paid to the district is $1,200.00 per occurrence for the term January 9, 2021 through December 31, 2021.
The Journey Bible Church’s leased property at Central on Main, is approximately 10,396 square feet of banquet space, referred to as the Ballroom and common areas that include front entry and restrooms. The use of the adjacent conference room, the Rose Room, may be used when Lessee is conducting business with or for the Lessor at no additional cost. Additional facility conference rooms, the Redbud and Scissortail Rooms, may be used for childcare based on supervision over limited capacity, at a cost of $100 per occurrence. This cost is assumed in the contract rate. A floor plan of the leased premises is attached hereto as Exhibit A and incorporated herein. In the case the Lessee provides to the Lessor a two-week cancellation notice, the Lessor agrees to a deduction of $350.00 from the cancelled date’s chargeable rate.
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Recommendation:
Approve
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C)
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Instructional Services
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E)
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Technology Services
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31.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and E-Rate bid awarded vendors for the 2021-2022 school year. Accept and approve annual renewal for multi-year MIBS (Managed Internal Broadband Services) and Firewall agreements between Broken Arrow Public Schools and Peak UpTime. Accept and approve the annual renewals for Internet Access and WAN (Wide Area Network) agreements between Broken Arrow Public Schools and COX Business. Total cost to the District is $1,021,819.62 and will be paid with Bond Funds and General Funds less the e-Rate Discount. A. Bowser
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Action
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Summary:
e-Rate requires annual re-bid of all vendors wanting to participate in the program, including existing services. Accepted bid summaries and authorization is required by e-Rate after the bid closing date. All services listed are the awarded bid service contracts and two annual renewal contracts to Peak UpTime original multi-year contract and two COX Business renewal contracts for Internet Access and WAN. The total dollar amount for each service will be discounted by a rate determined when the final certified package and award has been determined in April, 2021.
The following vendors will be submitted upon approval by the Board of Education:
Category One Items:
Cox Business: Internet - $69,120.00
Cox Business: WAN - $414,000.00
Category Two Items:
EN-NET (new contract): UPS - $9,937.80
Linear Communications (new contract): Cabling - $8,835.00
Peak UpTime (new contract): Network Equipment & Installation -
- $202,195.14
Peak UpTime (renewal contract): Firewall - $171,074.40
Peak UpTime (renewal contract): MIBS (Management Information Base) - $146,657.28
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Funding:
Bond Fund
General Fund
e-Rate
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Recommendation:
Approve
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F)
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Business Services
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33.
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Accept and approve the Activity Fund Guidelines. C. Mitchem
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Action
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Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.
Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
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Funding:
Activity Funds
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Recommendation:
Approve
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10.0
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Administrative Services
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12.0
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Instructional Services
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13.0
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Business Services
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42.
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Presentation and discussion of the monthly financial reports through December 31, 2020. N. Eneff
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Info
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Information Only
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43.
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Discussion, motion and vote on motion to approve or disapprove a resolution determining the maturities of, and setting a date, time and place for the sale of $30,000,000.00 Taxable General Obligation Combined Purpose Bonds of this School District, and designating bond counsel for this issuance of bonds. N. Eneff
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Action
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Summary:
The Board will consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $30,000,000 Taxable General Obligation Combined Purpose Bonds of this School District, and designating bond counsel for this issuance of bonds. We ask that a special board meeting to be held at noon on the determined sale date so that the Board members may consider and take action on the sale of the General Obligation Combined Purpose bonds. Recommended dates are either February 23, 24, 25, or March 2, 3, or 4, 2021.
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Funding:
Not Applicable
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Recommendation:
Approve
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49.
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Discussion, motion and vote on motion to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for 2020-2021 fiscal year. C. Metevelis
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Action
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Summary:
Attached are the Change Orders totaling ($9,764.58) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for December 3, 2020 through January 6, 2021, for the 2020-2021 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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16.0
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Return to Open Session
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