Public Agenda
TYPE: Regular Meeting - New Format
DATE: 4/12/2021 TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
April 12, 2021 Regular Board Meeting
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
  Recommendation:
Approve
 
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the March 8, 2021 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
 
Attachments:
 
  Recommendation:
Approve
 
5. Discussion, motion and vote on motion to approve or disapprove the March 12, 2021 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
 
Attachments:
 
  Recommendation:
Approve
 
5.0 Board Reorganization
6. Oath of Office to formally swear-in Steve Allen, for Zone 1, Board Member. B. Roulet Info
7. Discussion, motion and vote on motion to approve or disapprove to agree and accept the Board Member Code of Ethics and Conduct. Board President Action
 
Attachments:
 
  Recommendation:
Approve
 
8. Discussion, motion and vote on motion to approve or disapprove the reorganization of the Board of Education: election of President, Vice-President, Clerk, Deputy Clerk and Member to serve for a term of one year, effective May 10, 2021. Board President Action
  Recommendation:
Approve
 
6.0 Summary of Awards & Achievements
9. Presentation of Living Green Program Certification to Broken Arrow Public Schools for the design and construction of Rosewood Elementary. B.Tolemeo Info
7.0 Employment
10. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Principal at Park Lane Early Childhood Center with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Henness Action
  Recommendation:
Approve
 
8.0 Reports to the Board
11. Development Update. Update and/or review of current development within the District. M. Bergwall Info
  Summary:
Development Update. M. Bergwall
 
9.0 Comments From The Public
12. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
  Summary:
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
 
 
Attachments:
 
  Recommendation:
Information Only
 
10.0 Approve or Disapprove General Consent Agenda Items Action
13. GENERAL CONSENT ITEM - #14 - #87 Action
  Recommendation:
Approve
 
A) Superintendent
14. Accept and approve the NEW agreement between Broken Arrow Public Schools and Walta & Walta to provide professional services in regard to a pending legal case. Services will be billed at $325.00 per hour and paid from the General Fund. Dr. Vinson
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
15. Accept and approve the removal of Scott Wise as president of the Economic Development Corporation pursuant to BAEDC Bylaws. Dr. Vinson
Action
  Recommendation:
Approve
 
B) Administrative Services
16. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
17. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and ImageNet to provide design and implementation of a digital and automated system for the HR Department, using the existing Laserfiche infrastructure. Cost to the District is $24,120.00 and will be paid from the General Fund. R. Stecker
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
C) Capital Improvements & Development
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Otis Elevator providing preventive maintenance service at BAPS elevators for the 2021-2022 FY. There is no charge for hydraulic testing, a savings of $4,875.00. Annual cost to the District is $25,200.00 and paid with Building Funds. L. Shackelford
Action
  Summary:
Annual preventive maintenance service is for July 1, 2021 - June 30, 2022.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clifford Power providing generator inspections at BA High School and the Performing Arts Center for the 2021-2022 school year. Cost to the District is $3,368.00 and will be paid with Building Funds. L. Shackelford
Action
  Summary:
The renewal agreement includes interval inspections every six months.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Abatement Systems, Inc., providing AHERA asbestos inspections for the District for the 2021-2022 school year. Cost to the District is $8,168.00 and will be paid with Building Funds. L. Shackelford
Action
  Summary:
The agreement is for six month asbestos (AHERA) surveillance and reporting.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Western Fire Protection, Inc., providing annual inspections for fire suppression systems for the district for the 2021-2022 fiscal year. Cost to the District is $15,600.00 and will be paid from the Building Fund. L. Shackelford
Action
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MSC Technologies, Inc., providing annual preventative maintenance service to the APC UPS and Cooling unit at the PAC. Cost to the District is $9,320.00 and will be paid from the Building Fund. L. Shackelford
Action
  Summary:
This agreement covers the period of July 1, 2021 through June 30, 2022.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Forest Ridge, providing a meeting space and catering for a meeting on April 14, 2021. Estimated cost to the District is $674.00 and will be paid with Activity Funds. M. Bergwall
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
D) Instructional Services
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Department of Wildlife Conservation to provide curriculum at a cost of $2,355.00 and will be paid with funds from the Schusterman Foundation. A Co-Op grant in the amount $7,000.00 will provide outdoor education equipment. J. Jedamski
Action
  Funding:
Schusterman Foundation
 
 
Attachments:
 
  Recommendation:
Approve
 
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Lauren Anderson to provide professional development for Vanguard Academy staff. Cost to the District is $7,050.00 and will be paid with Schusterman Funds. J. Jedamski
Action
  Funding:
Schusterman Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Captured Memories by Donna to provide photography services for students at Arrow Springs ECC. Cost is $1.00 per picture and paid with Arrow Springs ECC Activity Funds. D. McClellan
Action
 
Attachments:
 
  Recommendation:
Approve
 
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Whataburger to provide fundraising opportunities for Arrow Springs ECC. There is no cost to the District but funds will flow through Arrow Springs ECC Student Activity Account. D. McClellan
Action
  Summary:
Date of fundraiser is April 27, 2021.
 
  Funding:
Arrow Springs Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jumpin' Jiminy, Inc. to provide rental of a mini golf set as an activity and reward for 3rd - 5th graders at Leisure Park Elementary. Cost to the District is $450.00 and will be paid with funds from Leisure Park Activity Account. J. Dotson
Action
  Summary:
Date of service is May 11, 2021.
 
  Funding:
Leisure Park Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Show It Off, LLC to provide rental of inflatable games for 5th Grade Day at Leisure Park Elementary. Cost to the District is $1,130.00 and will be paid with Leisure Park Activity Account. J. Dotson
Action
  Summary:
Date of service is May 21, 2021.
 
  Funding:
Leisure Park Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Parchment, through the Oklahoma State Department of Education, to handle transcripts for the District. Parchment will enable students to order and request delivery of transcripts to credential recipients. There is no cost to the District. S. James
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and XAP to provide licenses for the college and career exploration program. XAP meets the district ICAP requirement for 9th-12th grade. Cost to the District is $3,500.00 and will be paid with OER Funds. S. James
Action
  Funding:
OER Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
33. Accept and approve that Blair Pefley, a certified teacher at the Options Academy, be approved to teach 1 section of Drama in which students will receive credit. S. James
Action
  Summary:
An application to the State Department of Education will be submitted requesting Blair Pefley receive adjunct certification in order to teach Drama at the Options Academy.
 
  Recommendation:
Approve
 
34. Accept and approve that Juli Allen a certified teacher at the Options Academy, be approved to teach 1 section of Desktop Publishing and 1 section of Yearbook in which students will receive credit. S. James
Action
  Summary:
An application to the State Department of Education will be submitted requesting Juli Allen receive adjunct certification in order to teach 1 section of Desktop Publishing and 1 section of Yearbook at the Options Academy.
 
  Recommendation:
Approve
 
35. Accept and approve the Purchase of GoGuardian Theft/Lost Recovery software to maximize the potential of recovering lost or stolen chromebooks. Cost to the District for ten licenses is $89.50 and will be paid with Chromedesk Funds. S. James
Action
  Summary:
This software allows the use of the device while communicating back details of location and session information. Local police departments can then act on the retrieval of our property.
 
  Funding:
Chromedesk Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and DIGI Security Systems for the Purchase of cameras and licenses for Oneta Ridge Middle School. Cost to the District is $22,452.50 and will be paid with Technology Funds and Building Funds, under state contract #SW-1048D. D. Blackburn
Action
  Funding:
Technology Funds - $2,452.50
Safety Building Fund - $20,000.00
 
 
Attachments:
 
  Recommendation:
Approve
 
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and MLA Creative to provide DJ services for the JROTC Military Ball on May 7, 2021. Cost to the District is $450.00 and will be paid with JROTC Activity Funds. C. Barber
Action
  Funding:
JROTC Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Red Dot Laser Tag to provide fundraising opportunities for the FCCLA Club. The FCCLA will host a laser tag event with profits used to fund activities for FCCLA members. Cost to the District is $300.00 and will be paid with FCCLA Activity Funds. C. Barber
Action
  Summary:
Scheduled dates for the event are April 15 & 22, 2021. The vendor will provide all equipment needed for laser tag.
 
  Funding:
FCCLA Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kids Against Global Hunger to provide 1,500 meals to be distributed to families at Broken Arrow Public Schools. Cost is $0.35 per meal for a total of $525.00 and will be paid with funds from the ATT Food Grant. J. Brassfield
Action
  Summary:
Kids Against Global Hunger will provide 1,500 nutritional formulated packaged meals and assist high school transition classrooms with assembly into a 6 meal per pack food kits for families in our district experiencing food instability.
 
  Funding:
ATT Food Grant
 
 
Attachments:
 
  Recommendation:
Approve
 
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Family and Children's Services to provide counseling services to Native American students during the summer for those who may not otherwise have access to mental health services. Cost to the District is not to exceed $7,248.15 and will be paid with Title VI Grant Funds. J. Brassfield
Action
  Funding:
Title VI Grant Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Blusource to provide pre-packaged school supplies for JOM students for the 2021-2022 school, to be distributed in August 2021. Cost to the District is $27,108.42 and will be paid with JOM Grant Funds. J. Brassfield
Action
  Funding:
JOM Grant Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cici's Pizza to provide Spirit Night fundraising opportunities for students at Aspen Creek Early Childhood Center. There is no cost to the District, but funds will flow through ACECC Activity Fund. J. Wallace
Action
  Summary:
Spirit Nights are scheduled for the second Thursday of each month starting April, 2021 through June, 2021.
 
  Funding:
ACECC Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic Drive-In to provide a Sonic Night fundraising opportunity for students at Aspen Creek Early Childhood Center. There is no cost to the District but funds will flow through ACECC Activity Account. J. Wallace
Action
  Summary:
Sonic Nights are scheduled for April - June, 2021.
 
  Funding:
ACECC Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars to provide DJ services for Super Kid's Day at Timber Ridge Elementary. Cost to the District is quoted at $395.00 and will be paid with Timber Ridge Activity Funds. T. Green
Action
  Summary:
The vendor will provide the sound system and DJ.
 
  Funding:
Timber Ridge Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Georgia's Arts & Crafts Studio, LLC, to provide arts & crafts activities for students of B&A Connections. Cost to the District is $3,330.00 and will be paid with Activity Funds. K. Henness
Action
  Summary:
The vendor will provide all materials for the crafts.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and the City of Broken Arrow to provide facility usage of the Nienhuis Aquatic Center for B&A Connections students. Cost to the District is $4,000.00 and will be paid with Activity Funds. K. Henness
Action
  Summary:
Scheduled dates for use are June 8, 15, 22, 29, July 6, 13, 20 and 27, 2021.
 
  Funding:
B&A Connections Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Main Event Entertainment providing rental services to students of B&A Connections. Cost to the District is $3,411.00 and will be paid with B&A Activity Funds. K. Henness
Action
  Summary:
Scheduled dates are June 28, 30 and July 1, 2021.
 
  Funding:
B&A Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Tulsa Zoo to provide tickets/admission to the zoo for students of B&A Connection. Cost to the District is $1,110.00 and will be with B&A Activity Funds. K. Henness
Action
  Summary:
Scheduled dates June 9, 10, 16, 17, 23 and 24, 2021.
 
  Funding:
B&A Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
E) Student Services
49. Accept and approve the receipt of funds for a Bass Pro Shops and Cabela's Outdoor Fund grant in the amount of $25,000.00. A. Grace
Action
  Summary:
The grant will be used to build a dock at Vanguard Academy
 
  Recommendation:
Approve
 
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dramatic Publishing for the BAHS production of "A Moment in Time" scheduled for April 23-24, 2021. Cost to the District is $159.36 and will be paid with Instructional Funds. R. Dale
Action
  Funding:
Instructional Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cherrydale Fundraising, LLC to provide fundraising opportunities for band students at Sequoyah Middle School. There is no cost to the District but funds will flow through Sequoyah Middle School Activity Account. R. Dale
Action
  Summary:
Sales will support Sequoyah Middle School Band.
 
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Century Resources to provide fundraising opportunities for Oliver Middle School's band program. There is no cost to the District, but funds will flow through OMS Activity Fund. R. Dale
Action
  Summary:
Fundraising dates are scheduled for January and February 2022.
 
  Funding:
OMS Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Quiet Events to provide entertainment for Project Graduation. Cost to the District is $1,950.00 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hypnosis Events, LLC to provide entertainment at Project Graduation. Cost to the District is $2,832.50 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables to provide entertainment at Project Graduation. Cost to the District is $2,050.00 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booths, LLC to provide photo booth rental at Project Graduation. Cost to the District is $1,275.00 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Imperial Fireworks, Co. to provide a fireworks display at the 2021 Graduation Ceremony. Cost to the District is $3,500.00 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Casino Nights, LLC, to provide entertainment for Project Graduation. Cost to the District is $3,050.00 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Special Event Services to provide event staff for Project Graduation. Cost to the District is $762.00 and will be paid with Student Activity Funds. C. Welborn
Action
  Funding:
Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Special Event Services to provide event staff at the 2021 Graduation. Cost to the District is $1,677.31 and will be paid with Student Activity Funds. C. Welborn
Action
  Funding:
Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and DJ Connection to serve as DJ at Prom. Cost to the District is $3,000.00 and will be paid with Student Activity Funds. C. Welborn
Action
  Funding:
Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStar to serve as DJ for Project Graduation. Cost to the District is $595.00 and will be paid with Student Activity Funds. C. Welborn
Action
  Funding:
Student Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and At Your Service to provide VIP restrooms for students to use at the outdoor Prom. Cost to the District is $3,300.00 and will be paid with Junior Board Activity Funds. C. Welborn
Action
  Funding:
Junior Board Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pics to serve as photographer for the 2021 high school graduation. There is no cost to the District. C. Welborn
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Omni Lighting, Inc., to provide lighting decoration for Prom. Cost to the District is $3,620.00 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents to provide event services and decoration for Prom. Cost to the District is $30,639.80 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Performance Stage, Inc., to provide celebration paraphernalia for the 2021 high school graduation. Cost to the District is $3,090.74 and will be paid with Activity Funds. C. Welborn
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
68. Accept and approve the NEW agreement between Broken Arrow Public Schools CCD Catering Company to provide catering services at the BAHS AP Club banquet on April 30, 2021. Cost to the District is quote at $2,886.60 and will be paid with AP Club Activity Funds. C. Barber
Action
  Summary:
This is for the advanced placement student banquet.
 
  Funding:
BAHS AP Club Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
69. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment to provide activities at Freshman Fest, May 14, 2021. Cost to the District is quoted at $1,750.00 and will be paid with BAFA Student Council Activity Funds. B. Gilbert
Action
  Funding:
BAFA Student Council Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and OSU College of Osteopathic Medicine & Center for Health Sciences for facility usage of the BAHS Stadium, Indoor Facility, Tiger Alley and the Varsity Club for their 2021 commencement activities on May 14-15, 2021. Total amount paid to the District will be $2,000.00 C. Perry
Action
  Summary:
Broken Arrow Public Schools will grant access to BAHS Stadium, Indoor Facility, Tiger Alley and the Varsity Club for OSU's College of Osteopathic Medicine & Center for Health Science's 2021 commencement activities on May 14-15, 2021.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
71. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents to provide rental and event services the 2021 high school graduation. Cost to the District is not to exceed $10,000.00 and will be paid with General Funds. C. Perry
Action
  Summary:
Party Pro Rents will provide chairs, stage, ramps, stairs and services for the graduation ceremony.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
72. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gipper Media, Inc., providing a one-year subscription for web-based athletic graphics to be used during the 2021-2022 school year. Cost to the District will be $1,500.00 and be paid with General Funds. S. Dunn
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
73. Accept and approve the NEW agreement between Broken Arrow Public Schools and Raising Cane's Restaurant, LLC, to provide fundraising opportunities for students in the Sports Medicine program. There is no cost to the District, but funds will flow through the Sports Medicine Activity Account. S. Dunn
Action
  Summary:
Fundraising is scheduled for April 20, 2021.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
74. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rank One Sport, providing Rank One Sport Camp software for the 2021-2022 school year. This will allow the district to accept credit card payments and online registrations for camps. There is no cost to the District. S. Dunn
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
75. Accept and approve the NEW agreement between Broken Arrow Public Schools and Teambuildr to provide a one-year subscription to Platinum PRO, an online strength and conditioning platform which includes an exercise database. Cost to the District is $1,800.00 and will be paid with General Funds. S. Dunn
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
76. Accept and approve the NEW agreement between Broken Arrow Public Schools and Shawnee Public Schools to allow BAHS boys basketball team to participate in the Vision Bank Shawnee Invitational Basketball Tournament January 20-22, 2022. There is no cost to the District. S. Dunn
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
77. Accept and approve the NEW agreement between Broken Arrow Public Schools and Main Event Entertainment to provide a venue for the Sports Medicine Banquet on May 22,2021, which includes food, beverages and two hours of activities for the students. Cost to the District is $808.00 and will be paid with Activity Funds. S. Dunn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
F) Technology Services
78. Accept and approve the NEW agreement between Broken Arrow Public Schools and VIP Technology Solutions Group, providing Avaya phone system, installation and training for Vanguard Academy. Cost to the District is $47,970.65 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
79. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peak UpTime providing Extreme - Network Equipment including hardware and maintenance and subscriptions and licensing for Rosewood Elementary. Cost to the District is $1,268.66 for May 24 - June 30, 2021 and will be paid with Bond Funds and General Funds. A. Bowser
Action
  Funding:
Bond Fund
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
80. Accept and approve the NEW agreement between Broken Arrow Public Schools and Peak UpTime, providing Extreme Network equipment, installation and configuration for the Vanguard Academy. Cost to the District is $202,195.14 for July 1, 2021 - June 30, 2022 and will be paid with Bond Funds and E-Rate Funds. A. Bowser
Action
  Funding:
Bond Fund
E-Rate Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
81. Accept and approve the NEW agreement between Broken Arrow Public Schools and Twotrees Technologies, LLC, for the purchase of Lenovo hardware for the Vanguard Academy staff. Cost to the District is $31,737.00 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
82. Accept and approve the NEW agreement between Broken Arrow Public Schools and TwoTrees Technologies, LLC, for the purchase of Lenovo hardware for the Vanguard Academy computer lab. Cost to the District is $62,160.00 and will be paid with General Funds. A. Bowser
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
83. Accept and approve the NEW agreement between Broken Arrow Public Schools and TwoTrees Technologies, LLC, for the purchase of BenQ interactive devices and installation of devices for the Vanguard Academy. Cost to the District is $47,278.00 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
84. Accept and approve the NEW agreement between Broken Arrow Public Schools and Vision Business Products for the purchase of Veeam Backup & Replication Enterprise Plus cloud storage software with one-year of basic support included. There will be a yearly payment of $3,000.00 for the cloud storage subscription. Cost to the District is $16,320.00 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
85. Accept and approve the NEW agreement between Broken Arrow Public Schools and DIGI Security Systems to provide Avigilon Security System and installation at the Vanguard Academy. Cost to the District is $89,941.60 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
G) Business Services
86. Accept and approve the Activity Fund Guidelines. C. Mitchem
Action
  Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.

Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
87. Accept and approve the AMENDMENT #3 to the contract between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC amending the entitled quarterly Sponsorship Funding allotments for 2020 through 2021. N. Eneff
Action
  Summary:
Due to Covid-19 factors, to include lower in-person student learning, effective February 1, 2021 the Scholarship Funding payment due February 1, 2021 for the quarter ending January 31, 2021 shall be reduced from $17,500.00 to $9,280.27.
On August 1, 2020 the Scholarship Funding payment due August 1, 2020 for the quarter ending July 31, 2020 was reduced from $17,500.00 to $5,226.03. The Scholarship Funding payment due February 1, 2021 for the quarter ending January 31, 2021 shall be reduced from $17,500.00 to $9,280.27.
For the quarterly payments in Agreement Year 3 due November 1, 2020, February 1, 2021, May 1, 2021, and August 1, 2021, Coca-Cola Southwest Beverages, LLC will make an adjustment in accordance with Section 12(d) of the Agreement to such payments proportionate to the percentage decreases in the average daily census for students on campus for in-person classes during the time-frame proceeding the payment then due. The District shall provide the average daily census for students on campus for in-person classes to Coca-Cola Southwest Beverages for the purpose of said adjustment.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
11.0 Superintendent & Board of Education Communications
88. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Conventions Sports & Leisure International, LLC to provide services associated with conducting a feasibility study of potential esports facility developments in Broken Arrow, Oklahoma. This is a joint endeavor with BAPS, BA Chamber and the City of Broken. Quoted cost to the District is $18,333.00 and will be paid with Superintendent Funds. Dr. Vinson Action
  Summary:
Dates of services will be approximately 12-16 weeks beginning April, 2021.
 
  Funding:
Superintendent Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
12.0 Administrative Services
89. Presentation and first reading of new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the May 10, 2021 Regular Board Meeting. L. Kerns Info
  Summary:
A Policy Council has been established to review the entire Board of Education Policy Guide - the Policy Council was divided into subcommittees with each subcommittee reviewing the policies / sections most pertinent to their division. The council members will continue to meet quarterly to determine what changes, if any, are necessary.
In summary, the attached document contains the following:
- Section I, Board of Education: Revision to Policy 1195 Board Meetings Held Via Videoconference or Teleconference
 
 
Attachments:
 
  Recommendation:
Information Only
 
13.0 Capital Improvements & Development
90. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture for Oliver Middle School from Krueger International, Inc. for a total cost of $155,957.00. Purchased from the 2019 BAPS Furniture RFQ. B. Tolomeo Action
  Summary:
We are purchasing furniture from the RFQ issued BOE approved in November 2019.
 
  Funding:
Trust/Bond Funds - Oliver Middle School
 
  Recommendation:
Approve
 
91. Discussion, motion and vote on motion to approve or disapprove the purchase of teacher furniture for Oliver Middle School from L&M Office Furniture for a total cost of $43,564.02. Purchased from the Union HON Contract. B. Tolomeo Action
  Summary:
We are purchasing HON furniture off of the Union Public Schools purchasing RFP received April 11, 2017. This proposal was accepted by the BOE on November 4, 2019.
 
  Funding:
Trust/Bond Funds - Oliver Middle School
 
  Recommendation:
Approve
 
92. Discussion, motion and vote on motion to approve or disapprove the decrease of $46,081.00 to the Guarantee Maximum Price (GMP) Contract for Oliver Middle School Renovation. Payment will be made from the 2015 Bond Funds. B. Tolomeo Action
  Summary:
After going through Value Engineering on the Oliver Middle School 2015 Bond Project we saw a savings of $46,081.
 
  Funding:
Not Applicable, within GMP
 
 
Attachments:
 
  Recommendation:
Approve
 
93. Discussion, motion and vote on motion to Reject construction contracts for the Westwood Renovation Project. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. Payment will be made from the Trust Funds. M. Bergwall Action
  Summary:
The Westwood Renovations Bids were received and opened at 2:00 p.m., CST, Thursday, March 25, 2021 at the Education Service Center.
 
  Funding:
Trust Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
94. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Miller-Tippens Construction for Construction Management Services related to budgeting, bidding, and construction of the Westwood Renovation Project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Cost to the District will be paid from Bond Funds. M. Bergwall Action
  Summary:
Miller-Tippens Construction will provide Construction Management services for the Westwood Renovation Project. The contract will include general conditions and reimbursable items, as required.
 
  Funding:
Bond Funds
 
  Recommendation:
Approve
 
14.0 Instructional Services
95. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Waterford Institute for student licenses for grades K-2nd. Cost to the District is quoted at $135,000.00 and will be paid with RSA Funds. K. Henness Action
  Funding:
RSA Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
15.0 Student Services
96. Discussion, motion and vote on motion to approve or disapprove the 2021-2022 Instructional calendar. C. Perry Action
 
Attachments:
 
  Recommendation:
Approve
 
16.0 Technology Services
97. Discussion, motion and vote on motion to approve or disapprove the Bids submitted by the lowest responsible bidder, Midwest Bus, providing three (3) 77 passenger activity buses. All bidding was conducted pursuant to competitive bidding as required by law. Total cost to the District is $445,920.00 and will be paid with 2015 Bond Funds. G. Moore Action
  Summary:
Bids for District school buses were received and opened on Tuesday, March 30, 2021, at 10:00 a.m. at the ESC. Total cost to the District is $445,920.00. The delivery date is expected to be 120-240 days from receipt of purchase order.
 
  Funding:
2015 Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
98. Discussion, motion and vote on motion to approve or disapprove the bids submitted by the lowest responsible bidder, Summit Bus, providing two (2) 12 passenger special needs buses and three (3) 24 passenger type C special needs. All bidding was conducted pursuant to competitive bidding as required by law. Total cost to the District is $501,337.00 and will be paid with 2015 Bond Funds. G. Moore Action
  Summary:
Bids for District school buses were received and opened on Tuesday, March 30, 2021, at 10:00 a.m. at the ESC. Total cost to the District is $501,337.00. The delivery date is expected to be 90-180 days from receipt of purchase order.
 
  Funding:
2015 Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
17.0 Business Services
99. Presentation and discussion of the monthly financial reports through March 31, 2021. N. Eneff Info
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
100. Discussion, motion and vote on motion to approve or disapprove the reconciled transfer of stale dated checks resulting from fundraiser funds from the Band Booster activity sub account (962) to the board approved sanctioned organization. N. Eneff Action
  Summary:
The Board of Education approved the Broken Arrow Band Booster Club as a sanctioned organization at the March 11, 2019 Board of Education meeting. After reviewing activity fund accounts and reconciliation of bank statements, $26.46 in stale dated checks were receipted back into the Band sub-account. This amount of $26.46 is requested to be issued by full refund check to the Band Booster Club as final payment.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
101. Presentation and discussion of the Treasurer's Reports for March 2021. D. Dollahon Info
  Summary:
Attached are the monthly Treasurer's Reports for March 2021.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
102. Presentation and discussion of the Activity Fund Reports for March 2021. D. Dollahon Info
  Summary:
Monthly Activity Fund Summary 03/31/2021
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
103. Discussion, motion and vote on motion to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for 2020-2021 fiscal year. C. Metevelis Action
  Summary:
Attached are the Change Orders totaling ($707,514.33) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for March 4, 2021, through April 7, 2021 for the 2020-2021 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
104. Discussion, motion and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
  Summary:
Attached are the Encumbrance Orders totaling $2,779,797.63 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective March 3, 2021, through April 8, 2021 from the 2020-2021 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
18.0 New Business
105. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
19.0 Executive Session
106. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase and contractual terms of certain real property as authorized by Oklahoma Statute Title 25, Section 307(B)(3). Also, to discuss the Superintendent's evaluation as authorized by Oklahoma Statute Title 25, Section 307(B)(1). Also to have confidential communication with the board's attorney as to a potential lawsuit against the State Board of Education regarding equalization of funding, the board having been advised by its attorney that disclosure will seriously impair the ability of the board to conduct possible litigation in the public interest as authorized by Oklahoma Statute, Title 25, 307(B)(4). Action
  Recommendation:
Approve
 
20.0 Return to Open Session
107. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
108. Discussion and possible board action to approve or disapprove the purchase and contractual terms of a real estate transaction. Action
  Recommendation:
Approve
 
109. Discussion, motion and vote on motion to approve or disapprove the participation in a lawsuit challenging the March 25, 2021 State Board of Education Resolution regarding equalization of funding. Dr. Vinson Action
 
Attachments:
 
  Recommendation:
Approve
 
21.0 Adjourn
110. Adjournment. Action
  Recommendation:
Approve
 
Next regular board meeting is May 10, 2021