Public Agenda
TYPE: Regular Meeting - New Format
DATE: 5/10/2021 TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
May 10, 2021 Regular Board Meeting
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
  Recommendation:
Approve
 
2.0 Moment of Silence
2. Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the April 12, 2021 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
 
Attachments:
 
  Recommendation:
Approve
 
5.0 Summary of Awards & Achievements
5. Discussion, motion and vote on motion to approve or disapprove the Champions of Excellence artifact for the following sites to submit to the State Department of Education. J. Peterson and S. James Spring Creek, ELA Bronze Wolf Creek, ELA Bronze Creekwood, ELA Gold Rosewood, ELA Silver Action
  Summary:
Each of the sites listed above worked with their leadership teams from last winter through now to be ready to submit their Champions of Excellence artifacts to the state. Their sites have set the standard for the entire state and their peers to show the amazing work that is being done in the curricular areas for which they are submitting.
 
  Recommendation:
Approve
 
6. Presentation from City of Broken Arrow for a National Award for the WEF 2020 Public Communication and Outreach Program. M. Bergwall Info
7. Presentation and recognition of the State Champion Broken Arrow Tigettes. A. Snider Info
8. Presentation and recognition of the BA Varsity Cheer team for winning the UCA National Championship title in the Medium Varsity Coed Gameday division. Also, runners-up for Medium Varsity Coed performance. A. Snider Info
9. Presentation of Brady M. Read, a BA High School senior, is one of nine Oklahoma students to be named semifinalist for the U.S. Presidential Scholars award, by the U.S. Department of Education. This is one of the nation's highest honors for high school students. C. Barber Info
6.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
  Summary:
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group.The speaker should also note on the form whether they support or oppose (as applicable) an item.
 
 
Attachments:
 
  Recommendation:
Information Only
 
7.0 Approve or Disapprove General Consent Agenda Items Action
11. GENERAL CONSENT ITEMS #12 - #76 Action
  Recommendation:
Approve
 
A) Superintendent
12. Accept and approve the appointment of Bo Rainey, John Priddy, Bryan Drummond and Brian Kuester of Rosenstein, Fist & Ringold, as eligible hearing officers to preside over and conduct long-term student suspension hearings, said appointments to continue year-to-year absent further Board action to the contrary. Dr. Vinson
Action
  Recommendation:
Approve
 
13. Accept and approve the appointment of Bo Rainey as the hearing officer to preside over and conduct the long-term student suspension hearing of Student "A". Dr. Vinson
Action
  Recommendation:
Approve
 
B) Administrative Services
14. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
15. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
16. Accept and approve rehire of District Certified and Support administrative staff for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
17. Accept and approve rehire of District Certified and Support non-administrative staff for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
18. Accept and approve rehire of District Certified staff moving from 1st year temporary contract to 2nd year temporary contract for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
19. Accept and approve rehire of District Certified staff moving from 2nd year temporary contract to regular continuing contract for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
20. Accept and approve rehire of District Certified staff on regular continuing contract for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
21. Accept and approve rehire of District Support staff for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
22. Accept and approve rehire of District Substitutes for 2021-2022. L. Kerns
Action
 
Attachments:
 
  Recommendation:
Approve
 
23. Accept and approve the 2021-2022 Certified and Support Work Day Calendar. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
24. Accept and approve the proposed 2021-2022 holiday schedule for 12-month employees. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
C) Facilities
25. Accept and approve the Renewal agreement between Broken Arrow Public Schools and Advance Alarms to provide monitoring services for each District building, including the addition of Vanguard Academy. Cost to the District for the one-year agreement is $740.00 per month and will be paid from the General Fund. L. Shackelford
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Signal 88 to provide an alarm response service for the District. The one-year agreement with Signal 88 allows for 15 alarm responses per month for $300.00. Fees will be paid from the Building Fund. L. Shackelford
Action
  Summary:
Signal 88 will provide 15 alarm responses each month for $300.00. The responses will be between the hours of 6:00 pm to 6:00 am, seven days a week. Officer/Operations team from Signal 88 will be notified of alarm calls via Signal 88 dispatch. An officer will arrive in a fully marked, high visibility Signal 88 vehicle. Dispatched officer will exit vehicle and foot patrol the exterior of the building with focus on the reported area.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
27. Accept and approve the DONATION of office supplies to include folders, binders, staplers, paperclips, pens, tape, desk organizers, etc and potentially computer monitors by the Cancer Treatment Centers of America (CTCA), for use at various District sites. There is no cost to the District. L. Shackelford
Action
  Summary:
The Cancer Treatment Centers of America (CTCA) is closing their current location in Tulsa, OK and has made a used office supplies donation to the District for an estimated value of less than $10,000.
 
  Recommendation:
Approve
 
D) Instructional Services
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Interquest Canines of Oklahoma providing substance awareness and canine detection services for the period of August 1, 2021 through June 30, 2022. The agreement date is July 1, 2021 - June 30, 2022. Cost to the District is not to exceed $8,000.00 and will be paid from the General Fund. D. Blackburn
Action
  Summary:
The agreement with Interquest Detection Canines of Oklahoma will provide the district with contraband inspection services utilizing non-agressive contraband detection canines. Searches will be made at all secondary sites.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa School of Nursing providing TU students with clinical nursing rotation experience in the District. There is no cost to the District. D. Blackburn
Action
 
Attachments:
 
  Recommendation:
Approve
 
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Learning A-Z to provide online access teaching resources for Creekwood Elementary staff. Cost to the District is quoted at $590.00 and will be paid with Creekwood Elementary Activity Funds. R. Kaiser
Action
  Funding:
Creekwood Elementary Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Show It Off, LLC - Just Gotta Jump to provide inflatables on Super Kid's Day at Timber Ridge Elementary. Cost to the District is $1,782.00 and will be paid with Timber Ridge Activity Funds. T. Green
Action
  Summary:
The vendor will provide full service setup and teardown for the event on May 26, 2021.
 
  Funding:
Timber Ridge Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
32. Accept and approve Charles Love a certified teacher at Oliver Middle School, to be approved to teach 6th and 7th grade Math and Pre-Algebra, in which students will receive credit. S. James
Action
  Summary:
An application to the State Department of Education will be submitted requesting Charles Love receive adjunct certification in order to teach 6th and 7th grade math and Pre-Algebra at Oliver Middle School.
 
  Recommendation:
Approve
 
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Canvas by Instructure providing Canvas Cloud subscriptions for all students and faculty K-12. Canvas is a sole source vendor. This is the fifth year of a five year agreement. Cost to the District is $139,400.00 and will be paid with Instructional Bond Funds. S. James
Action
  Funding:
Instructional Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Paypal, Inc. as a method to take payments for Chromebook insurance. Cost to the District is $360.00 and will be paid with Chromedesk Funds. S. James
Action
  Funding:
Chromedesk Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Respondus, for LockDown Browser site license. Cost to the District is $5,045.00 and will be paid with Chromebook Funds. S. James
Action
  Summary:
LockDown Browser is a customized browser that increases security of online testing by locking down a testing environment within online courses. Students are unable to print, copy or access other websites and applications. A site license of StudyMate Campus is included at no additional cost. StudyMate Campus is a service for crating self-assessments, learning games and sharing them with others. The fee is for unlimited use of LockDown Browser for the entire District.
 
  Funding:
Chromedesk Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide rental services of inflatables for B&A Connections. Cost is quoted at $8,000.00 and will be paid from the Activity Fund. K. Henness
Action
  Summary:
The vendor will provide inflatables at several B&A Connections sites during the summer break for students enrolled in the B&A program.
 
  Funding:
B&A Connections Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Indigo Tie Dye Company, LLC to provide an activity for students enrolled in B&A Connections. Cost to the District is $1,800.00 and will be paid with Activity Funds. K. Henness
Action
  Summary:
Dates of the event are June 7, 9, and 11, 2021.
 
  Funding:
B&A Connections Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jumpin' Jiminy, Inc. to provide rental of a mini golf set as an activity and reward for 3rd - 5th graders at Leisure Park Elementary. Cost to the District is $500.00 and will be paid with funds from Leisure Park Activity Account. J. Dotson
Action
  Funding:
Leisure Park Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's to provide opportunities for fundraising during McTeacher Nights for Wolf Creek Elementary. The dates are to be determined but will occur fall and spring of the 2021-2022 school year. Wolf Creek will receive 20% of sales for the hours between 5-7 p.m. at these events. There is no cost to the District. S. Strow
Action
 
Attachments:
 
  Recommendation:
Approve
 
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Whataburger to offer fundraising opportunities for Arrow Springs ECC. There is no cost to the District but funds will flow through Arrow Springs ECC Activity Fund. D. McClellan
Action
  Summary:
November 9, 2021 is the date scheduled for Whataburger Night.
 
  Funding:
Arrow Springs ECC Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Goodwill Industries to provide vocational training and transitional support services for select IEP students under terms specified. There is no cost to the District. D. Thornton
Action
  Summary:
Goodwill provides vocational training services for select high school students. The students receive transitional training in an off-campus environment and are able to interact and communicate with peers and adults in a real world setting.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
42. Accept and approve the RENEWAL of the Master agreement between Broken Arrow Public Schools and Freckles, providing frozen custard to students at various District sites. Cost to the District is dependent upon the number of custards purchased (at .95 cents each) and will be paid with Activity Funds. K. Dyess
Action
  Summary:
The school sites interested in participating for the 2021-2022 are listed on the attached agreement.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
43. Accept and approve the NEW Master Agreement between Broken Arrow Public Schools and Scholastic Book Fairs. The agreement allows for elementary sites throughout the District permission to plan and hold book fair(s) during the 2021-2022 school year. There is no cost to the District. K. Dyess
Action
  Summary:
Scholastic Book Fairs provides books and educational materials for parents, students and staff to purchase as a fundraiser for the schools.
 
 
Attachments:
 
  Recommendation:
Approve
 
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Formstack, LLC to provide form tracking with data management solutions that help users collect information through various online forms. Cost to the District is $2,988.00 and will be paid with Chromedesk Funds. K. Dyess
Action
  Summary:
Formstack, LLC provides data management solutions to help users collect information through various types of online forms, including surveys, job applications, event registrations and payment forms. Formstack tracks the purchase of Chromebook insurance for students through Paypal.
 
  Funding:
Chromedesk Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
45. Accept and approve the RENEWAL of the Memorandum of Understanding between Broken Arrow Public Schools and A New Leaf providing the Autism Works program for students of BAPS. There is no cost to the District. D. Thornton
Action
  Summary:
A New Leaf provides vocational training services for select high school students. The student receives training in a plant nursery for approximately three hours a day. Three to five students participate in the sheltered work environment each semester.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ASAP Barcloud. The agreement upgrades the current subscription from the standard license to the professional license eliminating the asset number restriction. The cost to the District is prorated to complete the original agreement expiring October, 2021. Total cost to the District is $2,610.00 and will be paid from the Special Ed Funds. D. Thornton
Action
  Summary:
ASAP Barcloud systems is an online inventory system used by Special Services to assign and track inventory throughout the District.
 
  Funding:
Special Ed Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Community Action Resource & Development Head Start for the term July 1, 2021 through June 30, 2022. Head Start serves children ages three to five, with disabilities, with referrals, testing and other services. Needed purchases of supplies will be made from the 621 Grant Funds. D. Thornton
Action
  Funding:
621 Grant Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Family and Children's Services to provide counseling services to Native American students during the summer who may not otherwise have access to mental health services. Cost to the District will be paid from the Title VI Grant Fund. J. Brassfield
Action
  Funding:
Title VI Grant
 
 
Attachments:
 
  Recommendation:
Approve
 
E) Student Services
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Matthews Ford, providing the BAPS District Teacher of the Year winner a vehicle through the 2021-2022 school year. There is no cost to the District. A. Foreman
Action
 
Attachments:
 
  Recommendation:
Approve
 
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bixby Public Schools to allow the BAHS girls basketball team to participate in the Bixby Girls Basketball Invitational Tournament December 9-11, 2021. There is no cost to the District. S. Dunn
Action
 
Attachments:
 
  Recommendation:
Approve
 
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Moore High School to allow the BAHS girls basketball team to participate in the 2022 John Nobles Basketball Tournament January 20 - 22, 2022. There is no cost to the District. S. Dunn
Action
 
Attachments:
 
  Recommendation:
Approve
 
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joplin Schools providing an opportunity for the BAHS softball team to participate in a two-year agreement for the Paige Neal/Christina Freeman JHS Varsity Softball Tournament scheduled for September 3-4, 2021 and September 2-3, 2022. There is no cost to the District. S. Dunn
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and New Life Ranch to provide a venue, meals and accommodations for the BA High School Leadership Retreat on October 2, 2021. Cost is $66.00 per student and will be paid with Student Council Funds. C. Welborn
Action
  Funding:
Student Council Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
54. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Party Pro Rents based on the upgrade to sturdier chairs from the original agreement. Total additional costs to the District is approximately $1,000 and will be paid with General Funds. C. Perry
Action
  Summary:
Chairs for Graduation 2021 have been upgraded to heavier and sturdier chairs.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
F) Technology Services
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cira Apps Limited providing the District's CiraSync annual subscription for twelve months for 140 users for the 2021-2022 school year. Cost to the District is $1,680.00 and will be paid with Bond Fund. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kellogg & Sovereign Consulting, LLC for the E-Rate Board Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-2022. This Resolution authorizes filing of the Form 471 applications for funding year 2021-2022 and the payment of the applicant's share upon approval of funding and receipt of services. A. Bowser
Action
  Summary:
The E-Rate Board Resolution authorizes the filing of FCC Form 471, Schools and Libraries Universal Service Program Services Order and Certification Form for the services and/or products as detailed in the report "E-Rate Requests).
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peak UpTime providing Extreme - Network Equipment including hardware, maintenance, subscription and licensing for the 2021-2022 school year. Cost to the District is $68,798.67 and will be paid from the Bond Fund and General Fund. A. Bowser
Action
  Funding:
Bond Fund
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peak UpTime providing the District's Managed Firewall, year two of a five-year agreement. Cost to the District is $171,074.40 (not including e-rate discount) for the 2021-2022 school year. This will be paid with Bond Funds minus the E-Rate discount. A. Bowser
Action
  Summary:
Managed Firewall, year two of a five-year agreement.
 
  Funding:
Bond Fund
E-Rate
 
 
Attachments:
 
  Recommendation:
Approve
 
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peak UpTime providing the District's FortiAnalyzer subscription for the period of 9/20/2021 - 9/20/2022. Cost to the District is $2,340.37 and will be paid from the General Fund. A. Bowser
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Peak UpTime and Managed Internal Broadband Services (MIBS) for the 2021-2022 school year. Cost to the District is $146,657.28 (not including E-Rate discount) and will be paid with Bond Funds minus the E-Rate discount. A. Bowser
Action
  Funding:
Bond Fund
E-Rate
 
 
Attachments:
 
  Recommendation:
Approve
 
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool Group, LLC for the purchase of PowerSchool Enrollment Registration, Enrollment Additional Language for the 2021-2022 school year at a cost of $43,856.95 minus a credit from PowerSchool for $4,809.44. Total cost to the District is $39,047.51 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SHI International, providing Microsoft licenses for the District for the 2021-2022 school year. Cost to the District is $86,882.50 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group providing Avaya IPOSS coverage for 13 existing sites (15 total phone servers). Cost to the District is $22,864.00 and will be paid from the General Fund. A. Bowser
Action
  Summary:
The sites include: Arrow Springs ECC, Aspen Creek, Central on Main, Creekwood, Education Service Center, BA High School, Highland Park, Oak Crest, Oneta Ridge , Park Lane ECC, Sequoyah, Timber Ridge, Transportation and Maintenance.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Voice Services providing District phone numbers dialup tone - SIP Dial Tone with Eaas a 60-month agreement (10/8/2020 - 10/8/2025). This is the second-year of a five-year multi-year agreement. Monthly service cost will be $8,500.00. Total cost to the District is $510,000.00 and will be paid from the General Fund. A. Bowser
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
65. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kellogg & Sovereign, LLC for professional E-Rate consulting services for funding year 2022-2023 for Category One and Category Two services. C1 services on the fee schedule are $10,435.00 and C2 services are $2,000.00 + $1,425.00 (OUSF consulting fee) = $13,860.00. Cost to the District is $13,860.00 + 3% of funding received less base filing fee for C2 and will be paid from the E-Rate, OUSF Bond Fund and from the General Fund. A. Bowser
Action
  Summary:
The Category One and Category Two professional service fees are after discount amounts to initiate and finalize the E-Rate for the fiscal year 2022-2023. The service fees are contingent based on approved and estimated $1,155,262.06 in E-Rate funding. Category 1 services in the amount of $666,174.00 and Category 2 services in the amount of $489,088.06 is currently under review, pending approval. Kellogg & Sovereign will only be paid if funding is approved and will be paid in the year of funding.
 
  Funding:
E-Rate
OUSF Bond Fund
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC. for the purchase of Hoonuit subscription, providing the District's Schools Interoperability Framework (SIF) Compliance Agent for State Wave Reporting Program for the 2021-2022 school year. Cost to the District is $64,253.20 and paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC, for the purchase of PowerSchool eSchoolPlus annual subscription/maintenance for the 2021-2022 school year. Cost to the District is $146,584.79 and paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
G) Business Services
68. Accept and approve the Treasurer's Reports ending April 30, 2021. D. Dollahon
Action
  Summary:
Attached are the monthly Treasurer's Reports ending April 30, 2021.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
69. Accept and approve the Activity Fund Reports for April 2021. D. Dollahon
Action
  Summary:
Monthly Activity Fund Summary 04/30/21
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and BancFirst providing the District with Treasury Management services for the purpose of investing funds. D. Dollahon
Action
  Summary:
BAPS currently uses First National Bank of Vinita for investment of funds. First National Bank of Vinita is be absorbed by BancFirst on May 21, 2021.
 
 
Attachments:
 
  Recommendation:
Approve
 
71. Accept and approve the Change Order Reports for All Funds for the 2020-2021 fiscal year. C. Metevelis
Action
  Summary:
Attached are the Change Orders totaling ($147,996.07) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for April 8, 2021 through May 5, 2021, for the 2020-2021 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
72. Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
  Summary:
Attached are the Encumbrance Orders totaling $25,459,414.41 for the General, Building, Child Nutrition, Workers' Compensation, Bond, and Gift Funds effective April 8, 2021 through May 7, 2021, from the 2020-2021 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
73. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Consolidated Benefits Resources for the purpose of providing third party administrator and consulting services for the District's self-funded workers' compensation plan with a monthly cost of $3,300.00 which will be paid from the General Fund. C. Metevelis
Action
  Summary:
Consolidated Benefits Resources (CBR) is the third party administrator for the workers' compensation program. They provide claims management services, bill audit and re-pricing per fee schedule and preferred provider network, loss control services, setting of reserves and compliance with regulatory bodies such as Medicare. There is a $400 per month increase in the annual contract for FY22. This is the first increase in five (5) years and is warranted based on claims exposure.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
74. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Shredders, Inc., for providing onsite shredding services for the Education Service Center for a monthly cost of $130.00 for FY22. Fees will be paid from the General Fund. C. Metevelis
Action
  Summary:
Shredders, Inc., has shown excellent customer service and is eligible for renewal.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
75. Accept and approve the AMENDMENT #4 to the contract between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC amending the entitled quarterly Sponsorship Funding allotments for 2020 through 2021. N. Eneff
Action
  Summary:
Due to Covid-19 factors, to include lower in-person student learning, effective May 1, 2021 the Scholarship Funding payment due May 1, 2021 for the quarter ending April 30, 2021 shall be reduced from $17,500.00 to $13,007.04.
The Sponsorship Funding payment due February 1, 2021 for the quarter ending January 31, 2021 was reduced from $17,500.00 to $9,280.27.
On August 1, 2020 the Sponsorship Funding payment due August 1, 2020 for the quarter ending July 31, 2020 was reduced from $17,500.00 to $5,226.03.
For the quarterly payments in Agreement Year 3 due November 1, 2020, February 1, 2021, May 1, 2021, and August 1, 2021, Coca-Cola Southwest Beverages, LLC will make an adjustment in accordance with Section 12(d) of the Agreement to such payments proportionate to the percentage decreases in the average daily census for students on campus for in-person classes during the timeframe proceeding the payment then due. The District shall provide the average daily census for students on campus for in-person classes to Coca-Cola Southwest Beverages for the purpose of said adjustment.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
76. Accept and approve the monthly financial reports through April 30, 2021. N. Eneff
Action
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
8.0 Reports to the Board
77. The Clark Youth Theater, in partnership with Broken Arrow Fine Arts Department and BA PAC, will develop an opportunity for district special education students: The Penguin Project. D. Thornton Info
  Summary:
In partnership with Clark Youth Theatre, we are developing an exciting new opportunity for our special education students: The Penguin Project. A nation-wide program, the Penguin Project uses the creative collaboration between young performing artists with disabilities and peer mentors to create a truly unique and fulfilling performance experience.
 
  Recommendation:
Information Only
 
78. Development update. M. Bergwall Info
  Recommendation:
Information Only
 
9.0 Superintendent & Board of Education Communications
79. Discussion, motion and vote on motion to approve or disapprove conducting a commencement ceremony at BA Memorial Stadium for the 2021 graduating seniors. Dr. Vinson Action
  Recommendation:
Approve
 
80. Discussion, motion and vote on motion to approve or disapprove delegating the Board's authority to appoint a hearing officer to preside over and conduct a long-term student suspension hearing to the Board President, whose decision will be made after consultation with the Superintendent of Schools. Dr. Vinson Action
  Recommendation:
Approve
 
10.0 Administrative Services
81. Discussion, motion and vote on motion to approve or disapprove the proposed salary scale for Non-Administrative staff for 2021-2022. L. Kerns Action
 
Attachments:
 
  Recommendation:
Approve
 
82. Discussion, motion and vote on motion to approve or disapprove the proposed salary scales for Support staff for 2021-2022. L. Kerns Action
 
Attachments:
 
  Recommendation:
Approve
 
83. Discussion, motion and vote on motion to approve or disapprove the proposed salary scale for Administrative staff for 2021-2022. L. Kerns Action
 
Attachments:
 
  Recommendation:
Approve
 
84. Discussion, motion and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide. Selection I - Board of Education: Revision to Policy 1195 - Board Meetings Held Via Videoconference or Teleconference. L. Kerns Action
  Summary:
In summary, the attached document contains the following:
Section I, Board of Education: Revision to Policy 1195 Board Meetings Held Via Videoconference or Teleconference
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
85. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the June 7, 2021 Regular Board Meeting. L. Kerns Info
  Summary:
A Policy Council has been established to review the entire Board of Education Policy Guide - the Policy Council was divided into subcommittees with each subcommittee reviewing the policies / sections most pertinent to their division. The council members will continue to meet quarterly to determine what changes, if any, are necessary.
In summary, the attached documents contain the following:
- Section I, Board of Education: Revision to Policy 1250 Equal Opportunity Non-Discrimination Statement
- Section VI, Business and Technology: Adoption of Policy 6225 Use
of District Vehicles
- Section VI, Business and Technology: Revision to Policy 6270 Use of School Facilities
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
11.0 Facilities
86. Discussion, motion and vote on motion to Reject the bid for the Options Academy demolition. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. C. Perry Action
  Summary:
The Options Academy demolition bid(s) were received and opened on Wednesday, May 5, 2021 at 10:00 a.m. We received one bid which was a non-responsive bid. The bidder didn't acknowledge the addendums that were posted with the original bid.
 
  Recommendation:
Approve
 
12.0 Instructional Services
87. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Defined Learning is an online program that can provide 5-12 graders opportunities to explore careers, identify pathways and complete interests inventory. Also, it will house the documentation for Portrait of a Graduate. Cost to the District for 3 years is $99,576.00 and will be paid with Instructional Bond Funds. S. James Action
  Funding:
Instructional Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
13.0 New Business
88. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
  Recommendation:
Information Only
 
14.0 Executive Session
89. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase and contractual terms of certain real property as authorized by Oklahoma Statute Title 25, Section 307(B)(3). Also, to discuss the employment evaluation of the Superintendent of Schools as authorized by Title 25, O.S. Section 307(B)(1). Action
  Recommendation:
Approve
 
15.0 Return to Open Session
90. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
91. Discussion and possible board action to approve or disapprove the purchase and contractual terms of a real estate transaction. Action
  Recommendation:
Approve
 
16.0 Adjourn
92. Adjournment. Action
  Recommendation:
Approve
 
Next regular board meeting is June 7, 2021