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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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3.0
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Pledge of Allegiance to the Flag
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5.0
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Summary of Awards & Achievements
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6.0
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Comments From The Public
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10.
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Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
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Info
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Summary:
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group.The speaker should also note on the form whether they support or oppose (as applicable) an item.
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| Attachments: |
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Recommendation:
Information Only
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7.0
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Approve General Consent Agenda Items
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Action
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B)
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Administrative Services
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C)
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Facilities
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27.
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Accept and approve the DONATION of office supplies to include folders, binders, staplers, paperclips, pens, tape, desk organizers, etc and potentially computer monitors by the Cancer Treatment Centers of America (CTCA), for use at various District sites. There is no cost to the District. L. Shackelford
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Action
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Summary:
The Cancer Treatment Centers of America (CTCA) is closing their current location in Tulsa, OK and has made a used office supplies donation to the District for an estimated value of less than $10,000.
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Recommendation:
Approve
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D)
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Instructional Services
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F)
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Technology Services
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63.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group providing Avaya IPOSS coverage for 13 existing sites (15 total phone servers). Cost to the District is $22,864.00 and will be paid from the General Fund. A. Bowser
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Action
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Summary:
The sites include: Arrow Springs ECC, Aspen Creek, Central on Main, Creekwood, Education Service Center, BA High School, Highland Park, Oak Crest, Oneta Ridge , Park Lane ECC, Sequoyah, Timber Ridge, Transportation and Maintenance.
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Funding:
General Fund
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| Attachments: |
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Recommendation:
Approve
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65.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kellogg & Sovereign, LLC for professional E-Rate consulting services for funding year 2022-2023 for Category One and Category Two services. C1 services on the fee schedule are $10,435.00 and C2 services are $2,000.00 + $1,425.00 (OUSF consulting fee) = $13,860.00. Cost to the District is $13,860.00 + 3% of funding received less base filing fee for C2 and will be paid from the E-Rate, OUSF Bond Fund and from the General Fund. A. Bowser
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Action
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Summary:
The Category One and Category Two professional service fees are after discount amounts to initiate and finalize the E-Rate for the fiscal year 2022-2023. The service fees are contingent based on approved and estimated $1,155,262.06 in E-Rate funding. Category 1 services in the amount of $666,174.00 and Category 2 services in the amount of $489,088.06 is currently under review, pending approval. Kellogg & Sovereign will only be paid if funding is approved and will be paid in the year of funding.
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Funding:
E-Rate
OUSF Bond Fund
General Fund
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| Attachments: |
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Recommendation:
Approve
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G)
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Business Services
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72.
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Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
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Action
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Summary:
Attached are the Encumbrance Orders totaling $25,459,414.41 for the General, Building, Child Nutrition, Workers' Compensation, Bond, and Gift Funds effective April 8, 2021 through May 7, 2021, from the 2020-2021 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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75.
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Accept and approve the AMENDMENT #4 to the contract between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC amending the entitled quarterly Sponsorship Funding allotments for 2020 through 2021. N. Eneff
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Action
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Summary:
Due to Covid-19 factors, to include lower in-person student learning, effective May 1, 2021 the Scholarship Funding payment due May 1, 2021 for the quarter ending April 30, 2021 shall be reduced from $17,500.00 to $13,007.04.
The Sponsorship Funding payment due February 1, 2021 for the quarter ending January 31, 2021 was reduced from $17,500.00 to $9,280.27.
On August 1, 2020 the Sponsorship Funding payment due August 1, 2020 for the quarter ending July 31, 2020 was reduced from $17,500.00 to $5,226.03.
For the quarterly payments in Agreement Year 3 due November 1, 2020, February 1, 2021, May 1, 2021, and August 1, 2021, Coca-Cola Southwest Beverages, LLC will make an adjustment in accordance with Section 12(d) of the Agreement to such payments proportionate to the percentage decreases in the average daily census for students on campus for in-person classes during the timeframe proceeding the payment then due. The District shall provide the average daily census for students on campus for in-person classes to Coca-Cola Southwest Beverages for the purpose of said adjustment.
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Funding:
Activity Funds
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Recommendation:
Approve
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76.
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Accept and approve the monthly financial reports through April 30, 2021. N. Eneff
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Action
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Information Only
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9.0
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Superintendent & Board of Education Communications
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10.0
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Administrative Services
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12.0
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Instructional Services
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15.0
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Return to Open Session
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