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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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3.0
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Pledge of Allegiance to the Flag
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5.0
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Summary of Awards & Achievements
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7.0
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Comments From The Public
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8.
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Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
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Summary:
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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8.0
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Approve General Consent Agenda Items
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Action
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B)
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Administrative Services
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19.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, to provide the service agreement for Administrative Services for the 403(b) Retirement Plan. R. Stecker
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Action
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Summary:
The dates of service will be 7/1/2021 through 6/30/2022. PSI agrees to perform the administrative services and only those services set forth in this Agreement (the "Services"). PSI is not responsible for any services rendered, or to be rendered, on behalf of the Plan by any party prior to the date of this Agreement, or for any services that PSI has not specifically agreed to perform on behalf of the Plan. Pursuant to this Agreement, PSI is serving as a third-party administrator for the Plan. PSI is not the Plan Administrator, as the term "plan administrator" is defined by the Plan and is not a fiduciary with respect to the Plan. The Plan Administrator specifically acknowledges that PSI provides no investment advice whatsoever, and has no authority, discretionary or otherwise, over Plan assets or administrative decisions.
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Funding:
General Fund
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Recommendation:
Approve
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20.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, to provide a service agreement for Administrative Services for the 457(b) Deferred Compensation Plan. R. Stecker
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Action
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Summary:
The dates of service will be 7/1/2021 through 6/30/2022. PSI agrees to perform the administrative services and only those services set forth in this Agreement (the "Services"). PSI is not responsible for any services rendered, or to be rendered, on behalf of the Plan by any party prior to the date of this Agreement, or for any services that PSI has not specifically agreed to perform on behalf of the Plan. Pursuant to this Agreement, PSI is serving as a third-party administrator for the Plan. PSI is not the Plan Administrator, as the term "plan administrator" is defined by the Plan and is not a fiduciary with respect to the Plan. The Plan Administrator specifically acknowledges that PSI provides no investment advice whatsoever, and has no authority, discretionary or otherwise, over Plan assets or administrative decisions.
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Funding:
General Fund
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Recommendation:
Approve
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D)
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Instructional Services
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38.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Texthelp, Inc., to provide 14,000 12-month student subscriptions of Read & Write for Google Chrome and Snapverter Bolt-on domain. Cost to the District is $30,450.00 for a one-year subscription and will be paid using Bond Funds. D. Thornton
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Action
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Summary:
Read & Write for Google is a Chrome extension that provides reading, writing, studying and organizational support tools for the web and files in Google Drive. The Google Apps for Education extension will allow students to have any text document read to them in various voices while using the system's functional tools to support literacy. Additionally, Speech-to-Text, word prediction, direct language translation and picture dictionaries will all support students with learning disabilities, reading and writing difficulties or English as a second language challenges.
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Funding:
Bond Funds
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| Attachments: |
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Recommendation:
Approve
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G)
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Business Services
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76.
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Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
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Action
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Summary:
Attached are the Encumbrance Orders totaling $498,291.75 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective May 7, 2021, through June 3, 2021 from the 2020-2021 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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77.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Constellation/Exelon Company for FY 2022 as a 3rd party supplier of natural gas. C. Metevelis
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Action
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Summary:
Constellation/Exelong is a third-party vendor from which the district, as a non-residential customer, may purchase natural gas at a cheaper rate (wholesale) than would otherwise be obtained if purchased from the Oklahoma Natural Gas utility. This agreement allows Constellation/Exelon to purchase natural gas on behalf of BAPS in real time at the lowest price. The district's natural gas usage is monitored to assure that the correct quantities are being purchased. Natural gas is purchased based on the index price published in the FERC Gas Market report. The index adder has not changed for several years and remains at 0.0350.
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Funding:
Building Fund
ESSR Funds
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Recommendation:
Approve
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78.
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Accept and approve the monthly financial reports through May 31, 2021. N. Eneff
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Action
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Object for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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Recommendation:
Information Only
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9.0
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Administrative Services
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11.0
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Instructional Services
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15.0
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Return to Open Session
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