Public Agenda
TYPE: Regular Meeting - New Format
DATE: 6/7/2021 TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
June 7, 2021 Regular Board Meeting
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
  Recommendation:
Approve
 
2.0 Moment of Silence
2. Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the May 10, 2021 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
 
Attachments:
 
  Recommendation:
Approve
 
5. Discussion, motion and vote on motion to approve or disapprove the May 17, 2021 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
 
Attachments:
 
  Recommendation:
Approve
 
5.0 Summary of Awards & Achievements
6. Presentation and recognition of Christi Sturgeon for being named the Oklahoma School Counselor of the Year by the Oklahoma School Counselor Association. C. Barber Info
6.0 Employment
7. Discussion, motion and vote to approve or disapprove the offer of employment to an individual to serve as Principal at Aspen Creek Early Childhood Center, with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Henness Action
  Recommendation:
Approve
 
7.0 Comments From The Public
8. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
  Summary:
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
 
 
Attachments:
 
8.0 Approve or Disapprove General Consent Agenda Items Action
9. CONSENT AGENDA ITEMS - #10 - #84 Action
  Recommendation:
Approve
 
A) Superintendent
10. Accept and approve the RENEWAL between Broken Arrow Public Schools and Intercom Network, LLC, for annual support, maintenance and managed hosting service of Electronic School Board. Cost to the District is $6,950.00 and will be paid from the General Fund. Dr. Vinson
Action
  Summary:
Effective dates are July 1, 2021 through June 30, 2022.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
11. Accept and approve the RENEWAL of the yearly membership to the Oklahoma State School Boards Association at an annual cost of $5,100.00 and paid with General Funds. Dr. Vinson
Action
 
Attachments:
 
  Recommendation:
Approve
 
B) Administrative Services
12. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
13. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BadgePass to provide a Hardware Service Agreement. Cost to the District is quoted at $1,400.00 and will be paid from the General Fund. R. Stecker
Action
  Summary:
This agreement provides one-year onsite service for all hardware components listed. Also includes all additional service calls, labor and travel, limited to normal business hours at no additional charge. (Limited to terms and conditions) BadgePass agrees to render two onsite inspections of all hardware and equipment listed. The inspection will consist of checking hardware listed in this agreement for proper operation and repairing or replacing parts covered in this agreement if needed. BadgePass will repair or replace any component which fails within the covered system. This agreement also includes telephone and remote access support.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BadgePass to provide a Software Service Agreement. Cost to the District is quoted at $950.00 and will be paid from the General Fund. R. Stecker
Action
  Summary:
This agreement provides for one-year of phone and remote support for all software components listed as well as access to the latest versions of BadgePass software. Support includes labor to upgrade listed software, support on issues with software operation, configuration changes such as adding or editing card designs, training on functionality and various other issues or needs. (Limited to terms and conditions)
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool/Unified Talent Perform Principal McRel to provide ongoing principal framework subscription/maintenance. Cost to the District is $14,848.20 and will be paid with Bond Funds. R. Stecker
Action
  Summary:
Dates of service will be 7/1/2021 - 6/30/2022.
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool/Unified Talent TLE to provide an electronic evaluation platform for all certified teachers, administrators and support staff evaluated using TLE. Cost to the District is quoted at $30,983.27 and will be paid using Bond Funds. R. Stecker
Action
  Summary:
Dates of service will be 7/1/2021 - 6/30/2022.
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Frontline Education to provide services for the district's onboarding, applicant tracking system, records management, time and attendance, substitute and electronic file retention. Cost to the District is $100,695.09 and will be paid using Bond Funds. R. Stecker
Action
  Summary:
Dates of service will be July 1, 2021 through June 30, 2022.
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, to provide the service agreement for Administrative Services for the 403(b) Retirement Plan. R. Stecker
Action
  Summary:
The dates of service will be 7/1/2021 through 6/30/2022. PSI agrees to perform the administrative services and only those services set forth in this Agreement (the "Services"). PSI is not responsible for any services rendered, or to be rendered, on behalf of the Plan by any party prior to the date of this Agreement, or for any services that PSI has not specifically agreed to perform on behalf of the Plan. Pursuant to this Agreement, PSI is serving as a third-party administrator for the Plan. PSI is not the Plan Administrator, as the term "plan administrator" is defined by the Plan and is not a fiduciary with respect to the Plan. The Plan Administrator specifically acknowledges that PSI provides no investment advice whatsoever, and has no authority, discretionary or otherwise, over Plan assets or administrative decisions.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, to provide a service agreement for Administrative Services for the 457(b) Deferred Compensation Plan. R. Stecker
Action
  Summary:
The dates of service will be 7/1/2021 through 6/30/2022. PSI agrees to perform the administrative services and only those services set forth in this Agreement (the "Services"). PSI is not responsible for any services rendered, or to be rendered, on behalf of the Plan by any party prior to the date of this Agreement, or for any services that PSI has not specifically agreed to perform on behalf of the Plan. Pursuant to this Agreement, PSI is serving as a third-party administrator for the Plan. PSI is not the Plan Administrator, as the term "plan administrator" is defined by the Plan and is not a fiduciary with respect to the Plan. The Plan Administrator specifically acknowledges that PSI provides no investment advice whatsoever, and has no authority, discretionary or otherwise, over Plan assets or administrative decisions.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State School Boards Association, OSSBA, to provide the Management Employment Service Agreement for the 2021-2022 fiscal year. Cost to the District is quoted at $17,322.50 and will be paid with the General Fund. R. Stecker
Action
  Summary:
This agreement provides complete legal representation by an Oklahoma licensed attorney in all aspects of the unemployment claims process before the Oklahoma Employment Security Commission; auditing the payment of all unemployment claims to ensure the minimum is paid and any overpayments are recovered.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
22. Accept and approve the agreement between Broken Arrow Public Schools and Tulsa University, to allow education students the ability to complete their student teaching within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
23. Accept and approve the agreement between Broken Arrow Public Schools and Northeastern State University, to allow education students the ability to complete their student teaching within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
24. Accept and approve the Memorandum of Understanding between Broken Arrow Public Schools and Luther College to allow education students the ability to complete their student teaching within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
25. Accept and approve the Memorandum of Understanding between Broken Arrow Public Schools and Missouri State University to allow education students the ability to complete their student teaching within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
26. Accept and approve the Partner School agreement between Broken Arrow Public Schools and University of Central Oklahoma, to allow education students the ability to complete their student teaching within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
27. Accept and approve the agreement between Broken Arrow Public Schools and Oklahoma State University to allow education students the ability to complete their student teaching within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
This agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
28. Accept and approve the agreement between Broken Arrow Public Schools and Keith & Associates to allow dietetic students the ability to complete their internship within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
29. Accept and approve the agreement between Broken Arrow Public Schools and Utah State University to allow dietetic students the ability to complete their internship within BAPS. Cost to the District is $13.95 for criminal background checks per student intern. R. Stecker
Action
  Summary:
The agreement will continue for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and eFMLA to provide an online tracking/paperwork service for employees who request leave. Cost to the District is quoted at $2,295.00 and will be paid from the General Fund. K. Schwab
Action
  Summary:
This agreement provides a web-based solution provided via the website www.eFMLA.com. The service may be used to administer and manage an unlimited number of employees who request FMLA leave and are required to receive notices under the applicable FMLA federal regulations.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
C) Facilities
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dude Solutions, Inc. to continue the use of Event Manager for facility rentals. Cost to the District is $16,785.56 and includes maintenance of the software and support. Fees will be paid from the Building Fund. L. Shackelford
Action
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dude Solutions, Inc. to provide the Asset Essentials work order system software, to include maintenance and support of the software for facility rental and district events. Cost to the District is $19,306.83 and will be paid with funds the Building Fund. L. Shackelford
Action
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sports Surface Management, LLC to provide maintenance and services described below in item #4 "Field Maintenance Service' of this agreement. Cost to the District is $11,400.00 and will be paid with the General Fund. L. Shackelford
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
D) Instructional Services
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma Department of Rehabilitation Services (OKDRS). Broken Arrow agrees that qualified Special Education high school students will be able to participate in the Transition Work Study Program, following the guidelines laid out in the agreement. The OKDRS agrees to reimburse the district for the cost of the work study program. The initial cost to the district is set at the federal minimum wage with a maximum of 15 hours per week, per student and will be paid using local Special Ed funds. Costs will be reimbursed by OKDRS. D. Thornton
Action
  Summary:
The Transition Work Study Program provides qualifying Special Education students the opportunity to gain on the job training and knowledge in real work/jobs both inside and outside of the school district. Students will earn minimum wage while participating in the work study program. The skills the students learn will transfer to competitive, integrated employment in the community, post-graduation.
 
  Funding:
No cost to the District - reimbursed by OKDRS
 
 
Attachments:
 
  Recommendation:
Approve
 
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma Department of Rehabilitation Services (OKDRS). The OKDRS agrees to provide transition work adjustment training to specific high school Special Education students. the OKDRS also agrees to compensate the district at a fixed rate. Compensation must be used to implement and develop the program. There is no cost to the District. D. Thornton
Action
  Summary:
The Transition Work Adjustment Training program is designed to prepare high school age youth with the most significant disabilities or equally significant barriers for competitive integrated employment in the community by developing important work habits, attitudes and personal and social adjustment skills.
 
  Funding:
No cost to the District
 
 
Attachments:
 
  Recommendation:
Approve
 
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mobilized Vision, providing consultation and support services for visually impaired students for the 2021-2022 school year. Cost to the District is based on the number of students and is anticipated to be approximately $50,000.00. The services will be paid from the General Fund. D. Thornton
Action
  Summary:
Christina Evans, sole provider and owner of Mobilized Vision, provides consultation and orientation/mobility services for visually impaired students. The agreement price is $65.00 per hour.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Briton Education dba Insights to Behavior, providing professional development tools for teachers regarding behaviors in the classroom through an online subscription. Cost to the District for a 12-month subscription is $30,000.00, plus an option of web training for an additional $1,500.00. Fees will be paid using Bond Funds. D. Thornton
Action
  Summary:
Insights to Behavior provides access to online professional development workshops which will help in identifying and accommodating behavior issues in the classroom. It will aid in the development of appropriate functional behavior analysis and subsequent behavior plans. The workshops and behavior tools will be available to all general and special education teachers within the district.
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Texthelp, Inc., to provide 14,000 12-month student subscriptions of Read & Write for Google Chrome and Snapverter Bolt-on domain. Cost to the District is $30,450.00 for a one-year subscription and will be paid using Bond Funds. D. Thornton
Action
  Summary:
Read & Write for Google is a Chrome extension that provides reading, writing, studying and organizational support tools for the web and files in Google Drive. The Google Apps for Education extension will allow students to have any text document read to them in various voices while using the system's functional tools to support literacy. Additionally, Speech-to-Text, word prediction, direct language translation and picture dictionaries will all support students with learning disabilities, reading and writing difficulties or English as a second language challenges.
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rehab Source for Kids, RSFK, to provide additional speech and psych services for students with special needs for the 2021-2022 school year. Estimated cost to the District is $120,000.00 with fees being paid with the IDEA Grant Funds. D. Thornton
Action
  Summary:
RSFK provides contract services in the fields of Speech Therapy and Psychological assessments to assist school districts in meeting federal IDEA and Child Find requirements. It is the intent of Special Services to utilize their contracted services to supplement our current BAPS employees and fill in for employees on maternity leave.
 
  Funding:
IDEA Grant Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and RehabSource for Kids, RSFK, to provide occupational and physical therapy services for students with special needs for the 2021-2022 school year. The approximate cost for all services is $654,000.00. Funding of physical therapy and occupational therapy services of $650,000.00 will be paid through the Special Education General Fund. Funds for the remaining $4,000.00 will be paid with the IDEA Grant Funds. D. Thornton
Action
  Summary:
RSFK provides contract services in the fields of Occupational and Physical Therapies, Speech Therapy and Psychological assessments to assist school districts in meeting federal IDEA and Child Find requirements.
 
  Funding:
Special Ed General Fund
Grant Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
41. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and Tulsa City-County Health Department TCCHD for the "It's All About Kids" program. There is no cost to the District. D. Blackburn
Action
  Summary:
The agreement between the District and TCCHD provides an action based learning lab pilot program for all elementary students. This program is to incorporate movement while engaging the students throughout the school day in an effort to support overall academic success.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Scenario Learning providing a Safe Schools online staff training system for the 2021-2022 school year. Cost to the District is $16,220.70 and will be paid from the Building Fund. D. Blackburn
Action
  Summary:
The Scenario Learning renewal is effective July 1, 2021 - June 30, 2022 and will provide district employees with online safety training. The training creates a safer school and work environment, reduces accidents and claims and increases safety and compliance. Administrators can easily build specific courses into the system for distribution to the district employees.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
43. Accept and approve the Purchase of student licenses, for virtual students in 1st -5th grades, through Pearson Online and Blended Learning. Cost to the District is $47,730.00 and will be paid using Textbook Funds. J. Peterson
Action
  Summary:
These licenses replace the use of Edmentum and serve as the curriculum for these students. This is for the 2021-2022 school year.
 
  Funding:
Textbook Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
44. Accept and approve the Purchase of digital literacy curriculum from Learning.com for three years to be used by students in grades K-8. Cost to the District for year two is $63,000.00 and will be paid with Bond Funds and Gifted Funds. J. Peterson
Action
  Summary:
Learning.com is a digital literacy curriculum for grades K-8 that provides interactive lessons to help students develop critical literacy skills. Technology is integrated into all core subjects. The program will also provide an aligned keyboarding curriculum for K-8 students.
 
  Funding:
Bond Funds
Gifted Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
45. Accept and approve the RENEWAL of the three year agreement between Broken Arrow Public Schools and DesignPlus to provide CidiLabs, an online tool. Cost to the District for three years is $10,500.00 and will be paid using Instructional Bond Funds. J. Peterson
Action
  Summary:
This is an online tool that makes creating and managing online courses through Canvas simple and engaging for teachers and students. CidiLabs overlays HTML in Canvas to create visually pleasing content that is interactive. Currently, we are in year 2.
 
  Funding:
Instructional Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Junior Achievement's BizTown program for the 2021-2022 school year. Cost to the District is not to exceed $42,000.00 and will be paid with General Funds. J. Peterson
Action
  Summary:
This is an annual field trip for all District fifth graders. The amount reflects a fee of $30.00 per student, plus an inflated amount to cover any new students coming into the District. The District is not charged for un-used slots or those who do not participate.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning. Total cost to the District over four years is $612,000.00 and paid with Bond Funds. Invoicing will be made in years one and three. This is year two of the agreement - the District will not be invoiced this year. J. Peterson
Action
  Summary:
This is a four year agreement to utilize the STAR 360 Benchmark Assessment for grades K-9. The district will obtain a discount of $315,524.00 with a four year agreement. This contract will include the use of STAR 360, STAR CBM and STAR Custom. The district was given many discounts due to volume and the length of the contract.
 
  Funding:
No cost during year 2
 
 
Attachments:
 
  Recommendation:
Approve
 
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and XAP to purchase SAML SSO component for the 2021-2022 school year. Cost to the District is $500.00 and will be paid with Secondary Instructional Funds. S. James
Action
  Summary:
The purchase of SAML SSO will fully integrate BAPS' student information system (eSchool) with XAP so that students and teachers can use OKCollegeStart with the same credentials as all other district applications. This will remove login barriers so the program can be utilized fully for career and college planning.
 
  Funding:
Secondary Instructional Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma State Department of Education to provide professional development during the 2021-2022 school year in support in implementing science curricular units. There is no cost to the District. S. James
Action
  Summary:
This agreement establishes a process for the vendor to support participating teachers with attending required professional development sessions, implementing science curricular units and providing feedback through surveys and interviews during the implementation year.
 
 
Attachments:
 
  Recommendation:
Approve
 
50. Accept and approve the RENEWAL of year two of a three year contract between Broken Arrow Public Schools and Ellevation an online program to manage EL student data and provide instructional strategies to classroom teachers. Cost to the District is $29,136.76 and will be paid using Bond Funds. J. Brassfield
Action
  Summary:
Ellevation is used to manage EL student data and provide instructional strategies for teachers serving English Learner students. This online program also provides classroom teachers, principals and counselors access to EL data including ACCESSS, STAR and OSTP test scores for EL students. Ellevation is also used to store EL data, create student ELAP's and monitor, consult and exited students as required by law.
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Imagine Learning providing professional development for classroom teachers and principals. Cost to the District is $6,000.00 and will be paid using Title IIA Funds. J. Brassfield
Action
  Summary:
With the expansion of the Imagine Learning programs, additional PD will be needed for classroom teachers and principals. All 3rd-5th grade students will be using both programs for the 2021-2022 school year. The comprehensive webinar package will include six additional PD sessions to be held virtually throughout the school year. Sessions will provide training on getting started, analyzing data, tracking usage, running reports, interventions, program resources, etc.
 
  Funding:
Title IIA Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imagine Learning for 16 additional licenses sitewide for Imagine Language & Literacy and Imagine Math to be used at all elementary schools in the district. Cost to the District is $491,200.00 and will be paid using ESSER III Funds. J. Brassfield
Action
  Summary:
Imagine Learning provides online support in language, literacy and math. These programs offer individual learning pathways for students based on their current skill level. Both Imagine Learning programs are currently being used by students in the district, but increasing the licenses will ensure all students grades 3rd-5th have access to both programs. Imagine Learning can be used as both supplemental and enrichment which provides support for all students. Imagine Learning provides students with the flexibility to use the program in the classroom or at home. PD training will also be provided to teachers on both programs.
 
  Funding:
ESSER III Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
53. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K.Dyess
Action
  Summary:
Under provisions of Oklahoma Statutes, Title 70, Section 5-117, the Board of Education has authority to dispose of worn, obsolete materials and property of the school district which are no longer needed by the District.
 
 
Attachments:
 
  Recommendation:
Approve
 
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GBC, a division of ACCO Brands, providing a 1-year maintenance agreement for the laminator at Leisure Park Elementary. Cost to the District is $447.30 and will be paid with General Funds. J. Dotson
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
E) Student Services
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Weaver Drug Testing Lab providing pre-season student athlete and random drug testing for the 2021-2022 school year. Cost to the District is $10.00 per the basic student panel drug screen and $15.00 for the suspicion panel. This will be paid with Athletic Funds. S. Dunn
Action
  Funding:
Athletic Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Walsh Jesuit High School providing district wrestlers the opportunity to participate in the 27th annual Walsh Jesuit Ironman Invitational December 10-11, 2021. Cost to the District is $750.00 and will be paid from Activity Funds. S. Dunn
Action
  Funding:
Activity Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mountain View High School to allow the BAHS boys basketball team to participate in the 14th annual VisitMesa Basketball Challenge, December 20-23, 2021. There is no cost to the District. S. Dunn
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Palen Music Center to provide band instrument maintenance and repair for the 2021-2022 school year. Cost to the District is $22,285.00 and will be paid with General Funds. D. Davis
Action
  Summary:
Maintenance and repair services for the 2021-2022 school year.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jostens to provide graduation products to students. Jostens will also donate $10,000.00 to the senior class each year from June 30, 2021 to June 30, 2024. The parties will review the terms of this contract annually. There is no cost to the District. C. Welborn
Action
  Funding:
Funds will flow through the Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
60. Accept and approve the Addendum to the agreement between Broken Arrow Public Schools and Party AllStars to serve as DJ for Project Graduation. Cost to the District is $890.00 and will be paid from the Activity Fund. C. Welborn
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
61. Accept and approve the RENEWAL of the licensing agreement between Broken Arrow Public Schools and TVEyes, Inc., providing 12 months of up-to-date feeds of content and activity notifications from a selection of media channels. Cost to the District is $1,800.00 and will be paid from the General Fund. A. Foreman
Action
  Summary:
TVEyes, Inc. is a search engine expressly designed for discovering and quickly finding television or radio coverage. Public Relations will use these tools to follow media channels and also track mentions of BAPS by media outlets including social media, blogs and news organizations.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Filament Essential Services (provider of SOCS website & app) to provide hosting services for the District website and mobile app for the 2021-2022 school year. Cost to the District is $19,420.00 and will be paid from the General Fund. T. Dixon
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and West Interactive Services Corporation, dba Intrado SchoolMessenger, providing messaging service for the 2021-22 school year. Total cost to the District is $38,231.73 and will be paid from the General Fund. T. Dixon
Action
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the University of Tulsa providing TU students with clinical rotation experience as athletic trainers in the District. There is no cost to the District. C. Perry
Action
  Summary:
Terms are for July 1, 2021 through June 30, 2022.
 
 
Attachments:
 
  Recommendation:
Approve
 
F) Technology Services
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and CDW-Government for the District's Ivanti licensing, support and maintenance for all District-owned computers and the Service Desk. Cost to the District is $130,642.67 and will be paid with Bond Funds. A. Bowser
Action
  Summary:
Term dates are 7/16/2021 - 7/15/2022
 
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Academic & Collegiate Software, to purchase a 12-month subscription for Adobe software licensing for five District sites: BA High School, BA Freshman Academy, Central on Main, Education Service Center and Options Academy. Cost to the District is $5,366.40 for the 2021-2022 school and will be paid from the General Fund. A. Bowser
Action
  Summary:
Creative Cloud Desktop Apps - Adobe Software Licensing for five sites.
 
  Funding:
General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
67. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Piraino Consulting, providing the district with a five-year subscription for SMART SLS License. Cost to the District is $95,844.00 for 2018-2023 school years and will be paid with Bond Funds. This is the fourth year of a five year agreement. A. Bowser
Action
  Funding:
Bond Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
68. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wasp Barcode Technologies providing three years of Asset Management software beginning with the 2019-2020 school year through 2021-2022 school year. This is year 3 of the 3-year agreement. Cost to the District is $10,593.08 and will be paid with Bond Funds. A. Bowser
Action
  Funding:
Bond Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
G) Business Services
69. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imagenet Consulting to provide Laserfiche LSAP (Support) in a multi-year agreement. The agreement has been recalculated and dates adjusted to align with current fiscal year dates starting July 1, 2021 - June 30, 2026. Cost for services is $371,689.75 and include the new Human Resources products being added. Fees will be paid with ESSR Cares Act Funds. C. Mitchem
Action
  Summary:
Imagenet Consulting is the district's current vendor for paperless processing, document retention, retrieval, archiving, travel, tuition reimbursement and EPAF processing. Conversion and update to a cloud based secure environment took place in the 2018-19 fiscal year requiring LSAP changes to the original agreements. Lasefiche is a complete enterprise content management software which allows the district to be efficient and virtually paperless in all areas of the district.
 
  Funding:
2021-2022 ESSR Cares Act Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
70. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Disbursement Review, LLC (DR) allowing DR to conduct a review of accounts payable transactions, including a vendor statement review for transactions relating to fiscal period ending June 30, 2020 and prior on a contingency fee basis. There is no cost to the District. C. Mitchem
Action
  Summary:
Disbursement Review, LLC will perform review services to determine whether or not and to what extent overpayments and/or under deductions have been made which have not been identified by the district. DR will develop a claim schedule format for use during the recovery collection process, if overpayments and/or under deductions have occurred. Recoveries will be shared with 50% going to the district and 50% going to DR.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
71. Accept and approve the Addendum Contract modification to the original agreement with Commerce Bank to add Commerce commercial purchasing cards to the district for use at all school sites. This modification will bring an additional 1.25%-1.40% rebate each month and provide sites with faster and easier purchasing capabilities. The term dates for this addendum are July 1, 2021 - June 30, 2022. C. Mitchem
Action
  Summary:
A master agreement with Commerce Bank currently exists with a Net Volume Revenue Share at 1.12%, 1.19% and 1.24%. This addendum provides BAPS the ability to increase this volume revenue with a commercial card line.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
72. Accept and approve the Treasurer's Reports ending May 31, 2021. D. Dollahon
Action
  Summary:
Attached are the monthly Treasurer's Reports ending May 31, 2021.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
73. Accept and approve the Activity Fund Reports for May 2021. D. Dollahon
Action
  Summary:
Monthly Activity Funds Summary 05/31/21
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
74. Accept and approve the generous donation of $6,000.00 from Ascension/St. John to the Athletic Activity Fund for the Athletics Trainers project 803-817. D. Dollahon
Action
  Summary:
Ascension/St. John wishes to donate $6,000.00 to the Athletic Activity Fund. These funds will go to the Athletics Trainers project 803-817.
 
  Funding:
Not Applicable
 
  Recommendation:
Approve
 
75. Accept and approve the Change Order Reports for All Funds for the 2020-2021 fiscal year. C. Metevelis
Action
  Summary:
Attached are the Change Orders totaling ($26,097,558.19) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for May 6, 2021, through June 2, 2021 for the 2020-2021 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
76. Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
  Summary:
Attached are the Encumbrance Orders totaling $498,291.75 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective May 7, 2021, through June 3, 2021 from the 2020-2021 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
77. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Constellation/Exelon Company for FY 2022 as a 3rd party supplier of natural gas. C. Metevelis
Action
  Summary:
Constellation/Exelong is a third-party vendor from which the district, as a non-residential customer, may purchase natural gas at a cheaper rate (wholesale) than would otherwise be obtained if purchased from the Oklahoma Natural Gas utility. This agreement allows Constellation/Exelon to purchase natural gas on behalf of BAPS in real time at the lowest price. The district's natural gas usage is monitored to assure that the correct quantities are being purchased. Natural gas is purchased based on the index price published in the FERC Gas Market report. The index adder has not changed for several years and remains at 0.0350.
 
  Funding:
Building Fund
ESSR Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
78. Accept and approve the monthly financial reports through May 31, 2021. N. Eneff
Action
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Object for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
79. Accept and approve the RENEWAL of the sublease agreement dated February 1, 2016 in the amount of $65,275,000.00 for the fiscal year ending June 30, 2022 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
  Summary:
Oklahoma law requires that a school district take affirmative action each year for the sublease agreement to be renewed.
 
  Funding:
Lease Revenue Bond Funds
 
  Recommendation:
Approve
 
80. Accept and approve the RENEWAL of the sublease agreement dated March 1, 2019 in the amount of $66,865,000.00 for the fiscal year ending June 30, 2022 as required under the provisions of the Sublease Agreement dated March 1, 2019 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
  Summary:
Oklahoma law requires that a school district take affirmative action each year for the sublease agreement to be renewed.
 
  Funding:
Lease Revenue Bond Funds
 
  Recommendation:
Approve
 
81. Accept and approve the RENEWAL of the sublease agreement dated June 1, 2012 in the amount of $67,300,000.00 for the fiscal year ending June 30, 2022 as required under the provisions of the Sublease Agreement dated June 1, 2012 between the District and Tulsa County Industrial Authority. N. Eneff
Action
  Summary:
Oklahoma law requires that a school district take affirmative action each year for the sublease agreement to be renewed.
 
  Funding:
Leave Revenue Bond Funds
 
  Recommendation:
Approve
 
82. Accept and approve the RENEWAL Agreement between Broken Arrow Public Schools and Cenergistic, LLC, providing a customized energy conservation program that is focused on organizational and behavioral change to save energy dollars that can be reinvested for a quality learning environment for our students, as well as other benefits. This is the fifth-year renewal of an initial term of five years. Total cost to the District is $350,000.00 and will be paid with Building Funds. N. Eneff
Action
  Summary:
The initial term of this agreement was approved by the BOE on August 8, 2016. The Addendum extends the agreement until February 2025.
 
  Funding:
Building Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
83. Accept and approve the RENEWAL Agreement between Broken Arrow Public Schools and Imperial Vending, to grant exclusive rights to provide snack products as limited to vending and/or micro market services. This is the fourth year of a five year agreement. N. Eneff
Action
  Summary:
Imperial Vending will provide merchandise that is reasonably priced and offered in reasonably sized portions. Any change in wholesale price may result in a change in the selling price. Vending prices and products will be determined by Imperial as agreed upon by the District.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
84. Accept and approve the RENEWAL Agreement between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC, as the District's vending provider. The beverage provider agrees to the commission rates listed in the agreement, in addition to sponsorship funding in the amount of $70,000.00 per year. This is the fourth year of a five-year agreement and subject to annual board approval. N. Eneff
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
9.0 Administrative Services
85. Discussion, motion and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide. L. Kerns Action
  Summary:
In summary, the attached documents contain the following:
Section I, Board of Education: Revision to Policy 1250 Equal Opportunity Non-Discrimination Statement
Section VI, Business & Technology: Adoption of Policy 6265 Use of District Vehicles
Section VI, Business & Technology: Revision of Policy 6270 Use of School Facilities
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
86. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the June 28, 2021 Regular Board Meeting. L. Kerns Info
  Summary:
A Policy Council has been established to review the entire Board of Education Policy Guide - the Policy Council was divided into subcommittees with each subcommittee reviewing the policies / sections most pertinent to their division. The council members will continue to meet quarterly to determine what changes, if any, are necessary.
In summary, the attached documents contain the following:
- Section I Board of Education: Revision to Policy 4080 Dress Code (All Grades)
 
 
Attachments:
 
  Recommendation:
Information Only
 
10.0 Facilities
87. Discussion, motion and vote to approve the Rejection of the Bid for the demo at the old Haskell school building on the east side of the Options Academy. R. Shepherd Action
 
Attachments:
 
  Recommendation:
Approve
 
11.0 Instructional Services
88. Discussion, motion and vote on motion to approve or disapprove the Purchase between Broken Arrow Public Schools and TWIG Science to provide Science curriculum for grades K-5. Cost to the District is $462,000.00 and will be paid using Textbook Funds. J. Peterson Action
  Summary:
This quote represents the 6-year adoption of science materials. If the textbook allocation does not allow for the purchase of all grade levels, materials will be purchased by grade band starting with fifth grade and moving down by grade level. This cost does not represent the total for all six years.
 
  Funding:
Textbook Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
89. Discussion, motion and vote to approve or disapprove the Purchase and NEW agreement between Broken Arrow Public Schools and APEX Learning to provide digital curriculum solutions for secondary education for students in 6th - 12th grades for the 2021-2022 schools year. Cost to the District is $319,781.25 over 3 years and will be paid with funds from Virtual Learning (Project 011) in the General Fund. S. James Action
  Funding:
Virtual Learning (Project 011) in the General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
90. Discussion, motion and vote on motion to approve or disapprove the revised boundaries for the Early Childhood Centers for Broken Arrow Public Schools. K. Henness Action
  Summary:
The proposed boundary change that we are recommending is in an attempt to fix two things - improve participation in the South East part of the District and make room for possibly opening an employee daycare.
 
 
Attachments:
 
  Recommendation:
Approve
 
12.0 Business Services
91. Discussion, motion and vote on motion to approve or disapprove entering into negotiations with Broken Arrow Education Association for the 2021-2022 school year. N. Eneff Action
  Summary:
The District would like to enter into negotiations with BAEA for the 2021-2022 school year.
 
  Funding:
Not Applicable
 
  Recommendation:
Approve
 
13.0 New Business
92. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
93. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss proposed negotiations with the Broken Arrow Education Association, BAEA, pursuant to O.S. 25, Section 307(B)(2). Action
  Recommendation:
Approve
 
15.0 Return to Open Session
94. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
95. Adjournment. Action
  Recommendation:
Approve
 
Next regular board meeting is June 28, 2021