Public Agenda
TYPE: Regular Meeting - New Format
DATE: 7/19/2021 TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
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1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications. J. Brown Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications. J. Brown
 
 
Attachments:
 
  Recommendation:
Approve
 
5.0 Employment
5. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal for Sequoyah Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
  Recommendation:
Approve
 
6. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal Intern at Centennial Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
  Recommendation:
Approve
 
7. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Director of Social and Emotional Learning with such employment subject to a mutually acceptable and fully executed written contract of employment. D. Blackburn Action
  Funding:
TBD
 
  Recommendation:
Approve
 
8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal Intern for the elementary school with the greatest need (to be determined through enrollment numbers) with such employment subject to a mutually acceptable and fully executed written contract of employment. J. Peterson Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
6.0 Comments From The Public
9. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
 
7.0 Approve or Disapprove General Consent Agenda Items Action
10. GENERAL CONSENT ITEMS - #11-#49 Action
  Recommendation:
Approve
 
A) Administrative Services
11. Accept and approve the attached NEW employment, employment revisions and employment separations for certified staff. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
12. Accept and approve the attached NEW employment, employment revisions and employment separations for support staff. L. Kerns
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Harris Baking Company to provide bakery items to all school sites for the 2021-2022 school year. The approximate cost to the District will be $150,000.00. L. Goodacre
Action
  Funding:
Child Nutrition Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CiCi's Pizza who will provide pizza to all of the BAPS sites for the 2021-2022 school year. CiCi's Pizza was the lowest bid and the approximate cost to the District will be $350,000.00. L. Goodacre
Action
  Funding:
Child Nutrition Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
B) Instructional Services
15. Accept and approve the RENEWAL agreement between Oklahoma Department of Human Services and Broken Arrow Public Schools to provide School Based Specialists SBS (social workers), to be placed at the schools. BAPS will pay OKDH 50% of their salaries. There are a total of six (6) identical positions / agreements and will need all six (6) agreements signed. J.Brassfield
Action
  Funding:
Counselor Corps Competitive Grant
 
 
Attachments:
 
  Recommendation:
Approve
 
16. Accept and approve the ADDENDUM to the 2021-2022 Letter of Agreement with Daybreak Family Services. Broken Arrow Public Schools agrees as part of this grant to provide funding in the amount of $30,000.00 for one half of the salary for seven (7) new positions for therapists/behavioral techs for a total amount of $210,000.00. J. Brassfield.
Action
  Funding:
Counseling Corps Competitive Grant
 
 
Attachments:
 
  Recommendation:
Approve
 
17. Accept and approve the ADDENDUM with Family and Children's Services. Broken Arrow Public Schools agrees to provide funding in the amount of $30,000.00 for one half of the salary of five (5) positions for therapists/behavioral techs in the total amount of $150,000.00. J. Brassfield
Action
  Funding:
Counseling Corps Competitive Grant
 
 
Attachments:
 
  Recommendation:
Approve
 
18. Accept and approve the NEW purchase of online science curriculum from SAVVA. Purchasing science curriculum from Amplify will provide online materials for the next six (6) years. The cost to the District is $179,074.28
Action
  Funding:
Textbook and Gifted Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
19. Accept and approve the NEW online purchase of science curriculum from Amplify who will provide materials over the next six (6) years. The cost to the District is $389,667.06. S. James
Action
  Funding:
Textbook and Gifted Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
20. Accept and approve the NEW online purchase from McGraw Hill for science curriculum that will provide materials over the next six (6) years. The cost to the District is $18,893.11. S. James
Action
  Funding:
Textbook and Gifted Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
21. Accept and approve the RENEWAL agreement between Broken Arrow Schools and Langston University School of Nursing and Health Professions for the purpose of allowing Langston University students an opportunity to complete clinical rotations at BAPS sites. There is no cost to the District. D. Blackburn
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
22. Accept and approve the RENEWAL Memorandum of Understanding agreement between Broken Arrow Public Schools and Defined Learning to collaborate in the research and development of BAPS existing program with Defined Learning. There is no cost to the District. S.James
Action
  Summary:
s
 
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
23. Accept and approve the REVISED Early Childhood and Elementary Student Handbook for the 2021-2022 school year. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
24. Accept and approve the REVISED Secondary Student Handbook for the 2021-2022 school year. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
25. Accept and approve the RENEWAL agreement between Broken Arrow Schools and the City of Broken Arrow for school crossing guard services from August 1, 2021 through June 30, 2022. The city agrees to provide basic training of the new crossing guards if needed at no charge to the District. Total amount paid to the District is $32,000.00. D. Blackburn
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
26. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and Impact Tulsa who partners with the Oklahoma Department of Education and Tulsa are districts to share data for the purpose of setting, tracking, and measuring cradle to career outcomes including progress toward kindergarten readiness, third-grade, middle grade math, high school completion, postsecondary entry, and postsecondary completion. There is no cost to the District. J. Brassfield
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State Department of Education, OSDE, Public Consulting Group, PCG, that allows Special Services to participate in the School-Based Health Services Program which aides in billing Medicaid for reimbursement of medical therapies provided by the District, (ie: speech therapies, physical and occupational therapies.) There is no cost to the District. D. Thornton
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
28. Accept and approve the RENEWAL Memorandum of Understanding agreements between Broken Arrow Public Schools and Tulsa Community College providing the opportunity for high school students to earn transferable college credits while also satisfying high school course requirements through dual-credit. There is no cost to the District. S.James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
C) Student Services
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Party All Stars to provide DJ's with custom sound and lighting packages for all BAFA and BAHS events. The cost to the District is $9,295.00. C. Welborn
Action
  Funding:
Site Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Josh's Sno Shack Truck, which will provide sno cones for the Broken Arrow Public Schools High School welcome back Aloha Bash. The cost is $1.00 per sno cone. C. Welborn
Action
  Funding:
Site Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIROC, dba Varsity, which will provide the Broken Arrow Cheer with choreography and other various cheer routines. The cost to the District is $10,000.00. S. Dunn
Action
  Funding:
Athletic Fund 11
 
 
Attachments:
 
  Recommendation:
Approve
 
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Travel to provide transportation services to Mansfield Legacy in Texas. The cost to the District is $2,768.00. C Welborn
Action
  Funding:
Site activity funds
 
 
Attachments:
 
  Recommendation:
Approve
 
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State University Center for Health Sciences. The OSU Department of Athletic Training will be providing OSU Athletic Training students for their clinical rotation experience in the District for athletic trainers. There is no cost to the District. S. Dunn
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and leanStream, who will provide the digital stream of all regular season and post season home and away football games for the 2021-2022 football season. The cost to the District is $1,500.00. S. Dunn
Action
  Funding:
Fund 11
Project 160
 
 
Attachments:
 
  Recommendation:
Approve
 
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Spectrum Corp., who will provide one year of maintenance for the Broken Arrow stadium video screen, scoreboard and snap clocks. The cost to the District is $12,300.00. S. Dunn
Action
  Funding:
Building Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cox Communications who will provide broadcast coverage for sporting events at BAHS facilities. Cox will pay BAPS $300.00 as a rights fee for football, basketball, soccer and other sports as agreed upon. There is no cost to the District. S. Dunn
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rib Crib for privileges and rights to advertise on specific video displays and scoreboards located at specific sites or facilities. Rib Crib is paying BAPS $750.00 and $750.00 in Rib Crib gift cards for a total of $1,500.00. S. Dunn
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Wiljo Interiors to paint 40 rooms at Oneta Ridge Middle School. This is the lowest quote and provides the prepping, repair of drywall, primer and 2 coats of ProMar 200 paint. The cost to the District is $30,616.00. R. Shepherd
Action
  Funding:
Bond fund 32
 
 
Attachments:
 
  Recommendation:
Approve
 
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Vale Painting Co. Inc. who will paint thirty six (36) rooms at Aspen Creek Elementary. This is the lowest quote and includes prep, drywall repair, primer and two coats of ProMar 200 paint. The cost to the District is $23,180.00. R. Shepherd
Action
  Funding:
Bond Fund 32
 
 
Attachments:
 
  Recommendation:
Approve
 
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and NitroSell Limited who will provide an integrated ecommerce solution to assist with the PC America Point of Sale and Inventory Management hardware for Tiger Threads for at least twelve (12) months. The cost to the District is $2,388.00. D. Delso
Action
  Funding:
Bond Fund 34
 
 
Attachments:
 
  Recommendation:
Approve
 
41. Accept and approve the RENEWAL agreement for the Broken Arrow Band Booster Club to manage the concessions stands at Memorial Stadium on the BAHS campus and at the Freshman Academy. D. Davis
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ludger's Catering, providing catering services for Vanguard's fundraising event on July 15, 2021. Total cost to the District is $2,145.38 and will be paid with Activity Funds. A. Grace
Action
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
D) Technology Services
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group, LLC. who will provide Avaya phone systems, installation, training and yearly maintenance for Leisure Park Elementary, Liberty Elementary and Rhoades Elementary. The cost to the District is $232,517.80. A. Bowser
Action
  Funding:
Bond Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and NCWPCS MPL 28 - Year Sites Tower Holdings LLC. amendment to exercise an additional eighty (80) square foot parcel of real property adjacent to the existing Premises ("Second Additional Lease Area"), and an additional one hundred and sixty nine (169) square foot of parcel of real property adjacent to the existing Premises at 1951 E. Albany, Broken Arrow, OK 74012. They will PAY BAPS twenty percent (20%) revenue share. There is no cost to the District for the dates of service 06/28/2021 - 08/31/2030. A. Bowser
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Manheim Tulsa to auction off vehicles that were declared surplus in the June 28, 2021 BOE meeting. Manheim Tulsa will charge the District $75.00 per vehicle to tow away those units that are inoperable and $150.00 per vehicle to drive the working vehicles to the auction. Payment to Manheim Tulsa will be deducted from the proceeds of the auction. L. Shackelford
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
E) Business Services
46. Accept and approve the Investment of funds as presented. N. Eneff
Action
  Summary:
The item below concerning investment of funds needs to be approved by the Board annually:
The Board of Education authorizes the district treasurer to invest the designated school district surplus accounts for the 2021-2022 fiscal year through maintenance of existing investments, renewal of investments and/or new investments as required.
 
  Funding:
Not Applicable
 
  Recommendation:
Approve
 
47. Accept and approve the Activity Funds Guidelines. C. Mitchem
Action
  Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.

Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
48. Accept and approve the new Easement agreement between Broken Arrow Public Schools and the City of Broken Arrow, to move an existing city sanitary sewer line into a new permanent easement to connect the proposed service line to an existing sewer main, located at Oliver Middle School, 3100 W. New Orleans, Broken Arrow, OK. R. Tolomeo
Action
  Summary:
The existing City's sanitary sewer was found during the construction and permitting process to be outside of an approved utility easement. The proposed easement will allow a new easement for the proposed sewer line to be located at OMS.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
49. Accept and approve the Quit-Claim Deed for Tract B of the Education Service Center, North Property, located at 601 South Main Street, Broken Arrow, OK. R. Tolomeo
Action
  Summary:
This deed is required to complete the lot split process at ESC North. This Quit-Claim Deed, once approved and signed, will be filed with the Tulsa County Clerk.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
8.0 Instructional Services
50. Discussion, motion, and vote on motion to approve or disapprove the NEW Memorandum of Understanding between Broken Arrow Public Schools and Northeastern State University to provide space and accommodations for the Early College High School program during the 2021-2022 school year as per the MOU agreement. The cost to the District will be $134,473.00. S. James Action
  Funding:
General Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
9.0 Business Services
51. Presentation and discussion of the Activity Fund Reports for June, 2021. N. Eneff Info
  Summary:
Monthly Activity Fund Summary 06/30/2021
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
52. Presentation and discussion of the Treasurer's Reports for June 2021. N. Eneff Info
  Summary:
Attached are the monthly Treasurer's Reports for June 2021.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
53. Discussion, motion and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2021-2022 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis Action
  Summary:
Attached are the Encumbrance Orders totaling $1,693,362.22 for the General, Building, Child Nutrition, Workers' Compensation, Bond, and Gift Funds effective July 1, 2021 through July 15, 2021 from the 2021-2022 (FY22) fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
54. Presentation and discussion of the monthly financial reports through June 30, 2021. N. Eneff Info
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
55. Discussion, motion and vote on motion to award Locker contracts for the Westwood Renovation Project to the lowest responsible bidder, in the amount of $79,135.00, and to assign such construction contracts to Miller-Tippen Construction and to approve or disapprove the decrease of $20,865.00 to the Guaranteed Maximum Price (GMP) Contract and authorize the Chief Financial Officer to approve or disapprove changes to the trade contracts within the GMP. Payment will be made from the 2015 Bond Funds. R. Tolomeo Action
  Summary:
Westwood Renovation Project Bid package was received and opened at 10:00 a.m., CST, Tuesday, June 29, 2021 at the Education Service Center. Please see below for a breakdown of costs. This funding is not applicable with current GMP.
Original Contract Amount: $1,314,437.00
Previous Change Orders: -$ 0.00
Change Order #002: -$ 20,865.00
Total Contract Amount: $1,293,572.00
 
  Funding:
Within GMP - 2015 Bond Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
10.0 New Business
56. New Business Item(s). Info
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
 
11.0 Executive Session
57. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss proposed negotiations with the Broken Arrow Education Association for the 2021-2022 school year pursuant to Oklahoma Statute Title 25, Section § 307 (B)(2). Dr. Vinson Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
58. Discussion, motion and vote on motion to discuss the purchase, appraisal and contractual terms of certain real estate property in accordance with Oklahoma Statute Title 25, Section 307(B)(3) of the Oklahoma Open Meeting Act. Dr. Vinson Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
12.0 Return to Open Session
59. Reconvene to Open Session Info
  Summary:
Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk.
 
13.0 Adjourn
60. Adjournment Action
  Recommendation:
Approve to Adjourn the Meeting
 
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