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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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1.0
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Call to Order
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1.
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Call to Order.
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Info
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Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
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3.0
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Pledge of Allegiance to the Flag
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6.0
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Comments From The Public
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6.
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Comments From The Public
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Info
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Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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7.0
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Reports to the Board
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8.
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Discussion, motion and vote on motion to approve or disapprove the receipt of the annual independent audit and the Annual Comprehensive Financial Report, ACFR for fiscal year 2020-2021 as presented by a representative of Jenkins & Kemper. N. Eneff
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Action
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Summary:
State law mandates that school districts undergo an annual single audit. Jenkins & Kemper, certified public accountants, audited the financial statements of Broken Arrow Public School District for the 2020-2021 fiscal year. Broken Arrow Schools has elected to publish a complete set of financial statements presented in conformity with generally accepted accounting principles and audited in accordance with auditing standards. Members of the Finance Department, led by Natalie Eneff, Chief Financial Officer, and Cathy Mitchem, Executive Director of Finance, completed BAPS' ACFR, an Annual Comprehensive Financial Report. In addition to the basic financial statement for the 2021 fiscal year, the ACFR also provides comparisons of prior years. Hard copies of the ACFR will be provided to Board of Education members.
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Funding:
Not Applicable
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Recommendation:
Approve
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8.0
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Approve General Consent Agenda Items
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Action
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A)
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Administrative Services
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C)
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Instructional Services
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D)
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Student Services
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30.
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Accept and approve BAHS & BAFA Vocal Music Ensembles, sanctioned organizations, to travel to New York, NY, to participate in the Heart of America Show Choir Contest, March 25-29, 2022. There is no cost to the District. R. Dale
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Action
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Summary:
The BAHS & BAFA Show Choirs would like to participate in the Heart of America Show Choir Contest March 25-29, 2022. Students participating in the contest will miss 3 days of school. The location of the event is in New York City and there were no vaccination mandates at the time the event was scheduled. In August of 2021, the New York City launched a vaccine mandate that was to start in September. It is outlined below.
People 12 and older are required to show identification and proof they have received at least one dose of a COVID-19 vaccine for:
• Indoor dining
o Includes restaurants, catering halls, hotel banquet rooms, cafeterias, coffee shops, fast food restaurants, grocery stores with indoor dining and other indoor dining spaces
• Indoor fitness
o Includes gyms, fitness centers, fitness classes, pools, dance studios and other indoor fitness studios, such as yoga or Pilates
• Indoor entertainment and certain meeting spaces
o Includes movie theaters, music and concert venues, museums, aquariums and zoos, professional sports arenas, indoor stadiums, convention centers, exhibition halls, hotel meeting and event spaces, performing arts theaters, bowling alleys, arcades, pool and billiard halls, and recreational game centers. Given New York’s current laws, anyone attending the trip will be required to get at least one dose before March 1. This is NOT a Broken Arrow Public Schools requirement. It is solely mandated by New York City. Students need it to perform, go to restaurants, visit museum, etc. If the mandate is lifted between now and March, NO vaccine will be required. This trip is totally voluntary. If a student does not get vaccinated, they will still attend class and there will not be any grade consequence.
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Funding:
BA Accompany Booster Club / Student Funds
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Recommendation:
Approve
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F)
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Business Services
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35.
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Accept and approve the Activity Fund Guidelines. C. Mitchem
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Action
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Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.
Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
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Funding:
Activity Funds
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| Attachments: |
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Recommendation:
Approve
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36.
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Accept and approve the monthly financial reports through November 30, 2021. N. Eneff
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Action
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Object for the General Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Information Only
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40.
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Accept and approve the Encumbrance Reports for All Funds for the 2021-2022 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
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Action
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Summary:
Attached are the Encumbrance Orders totaling $2,370,994.97 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective November 4, 2021 through December 2, 2021 from the 2021-2022 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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9.0
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Items Pulled from the Consent Agenda
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10.0
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Superintendent & Board of Education Communications
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11.0
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Administrative Services
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14.0
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New Business
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45.
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New Business Item(s).
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Info/Action
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Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
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Recommendation:
Approve
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15.0
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Adjourn
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46.
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Adjournment
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Action
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Recommendation:
Approve to Adjourn the Meeting
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