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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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1.0
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Call to Order
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1.
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Call to Order.
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Info
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Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
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3.0
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Pledge of Allegiance to the Flag
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4.0
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Minutes
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4.
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Approval of the Regular Board Meeting Minutes for March 7, 2022
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Action
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Summary:
Discussion, motion and vote on motion to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications.
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Recommendation:
Approve the Minutes of the March 7, 2022 Regular Board Meeting.
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5.
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Approval of the Special Board Meeting Minutes for March 22, 2022
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Action
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Summary:
Discussion, motion and vote on motion to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications.
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| Attachments: |
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Recommendation:
Approve the Minutes of the March 22, 2022 Special Board Meeting.
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5.0
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Summary of Awards & Achievements
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6.0
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Comments From The Public
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8.
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Comments From The Public
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Info
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Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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7.0
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Approve General Consent Agenda Items
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Action
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C)
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Instructional Services
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E)
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Technology Services
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56.
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Accept and approve the NEW agreement between Broken Arrow Public Schools and SumnerOne where the District will purchase ten (10) Canon multi-functional printers for nine (9) sites; Broken Arrow Freshman Academy, Childers MS, Education Service Center, Performing Arts Center, Country Lane Intermediate, Country Lane Primary, Oliver MS, Options Academy, Sequoyah MS, and Wolf Creek Elementary school. SumnerOne is on the Oklahoma Lead State Master Agreement # 140595 and Canon Participating State Addendum # SW1034. The price offered via this contract is advantageous for the District. The total cost to the District is $53,734.00 and paid for with general funds. A. Shehada
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Action
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Funding:
General funds
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Recommendation:
Approve
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F)
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Business Services
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57.
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Accept and approve the Activity Fund Guidelines. C. Mitchem
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Action
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Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.
Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
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Funding:
Activity Funds
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Recommendation:
Approve
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8.0
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Items Pulled from the Consent Agenda
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9.0
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Facilities
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63.
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Discussion, motion and vote on motion to approve or disapprove the proposal submitted by Watchfire Signs, LLC for $96,572.84 to install videoboards inside the existing scoreboards at Tiger Field House on the high school campus. L. Shackelford
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Action
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Summary:
RFPs were opened on March 23, 2022. The RFP was conducted pursuant to BOE procurement policy as opposed to the PCBA.
Four proposals were received and reviewed by the ArrowVision department. Watchfire Signs, LLC submitted the second lowest bid at $96,572.84. The lowest proposal from Video Reality, Inc. came in at $87,232.67. Watchfire Signs, LLC comes equipped with the computer and software needed to create, manage, and drive the content on the videoboards. It also includes curriculum for students to create the digital content that is displayed during events. Their proposal also includes two additional years of warranty and a greater horizontal and vertical viewing angle. For these reasons, the second lowest bid is recommended for the district.
RFP Number 22-01
Bids were received from:
Blackfin Sports Consulting
NEVCO
Video Reality, Inc.
Watchfire Signs, LLC.
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Funding:
Building Fund
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| Attachments: |
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Recommendation:
Approve
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10.0
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Instructional Services
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11.0
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Business Services
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65.
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Presentation and discussion of the monthly financial reports through March 31, 2022. N. Eneff
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Info
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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Recommendation:
Information Only
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68.
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Discussion, motion and vote on motion to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, and Child Nutrition Fund for 2021-2022 fiscal year. C. Metevelis
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Action
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Summary:
Attached are the Change Orders totaling ($170,322.16) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for March 3, 2022 through April 6, 2022, for the 2021-2022 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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69.
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Discussion, motion and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2021-2022 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
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Action
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Summary:
Attached are the Encumbrance Orders totaling $2,200,109.37 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective March 3, 2022 through April 7, 2022, from the 2021-2022 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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12.0
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New Business
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70.
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New Business Item(s).
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Info/Action
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Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
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Recommendation:
Approve
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14.0
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Return to Open Session
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72.
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Reconvene to Open Session
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Info
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Summary:
Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk.
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15.0
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Adjourn
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73.
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Adjournment
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Action
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Recommendation:
Approve to Adjourn the Meeting
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