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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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1.0
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Call to Order
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1.
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Call to Order.
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Info
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Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
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3.0
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Pledge of Allegiance to the Flag
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4.0
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Minutes
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4.
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Approval of the Regular Board Meeting Minutes for April 11, 2022
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Action
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Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications.
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| Attachments: |
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Recommendation:
Approve the Minutes of the April 11, 2022 Regular Board Meeting.
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7.0
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Summary of Awards & Achievements
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9.0
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Comments From The Public
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20.
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Comments From The Public
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Info
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Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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10.0
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Human Resources
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21.
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Discussion, motion and vote on motion to approve or disapprove the proposed salary scales and resulting increases for Support staff, Non-Administrative staff, and Administrative staff for the 2022-2023 fiscal year. Total increase is $866,191. R. Stecker
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Action
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Summary:
Attached are the salary schedules for the proposed salary increases for Support staff, which includes a $1 increase to the Transportation scale ($545,890), Non-Administrative staff ($98,782), and Administrative staff ($221,519).
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Funding:
Not Applicable
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Recommendation:
Approve
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23.
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Discussion, motion and vote on motion to approve or disapprove multiple new, revised and/or deletion of policies from multiple sections of the Board of Education Policy Guide.
Section I, Board of Education: Revision to Policy 1250.
Section III, Instruction: Revisions to policies 3000, 3010, 3060, and 3150.
Section IV, Students: Revision to Policy 4050.
Section V, Employees: Revisions to Policies 5060, 5210, 5240, 5290, 5340, and 5400.
Section VI, Business, Technology, & Operations: Revisions to Policies 6105, and 6250. R. Stecker
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Action
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Summary:
RFR was consulted for the title changes due to the new organization of Cabinet for the following:
Section I, Board of Education: Revision to Policy 1250.
Section III, Instruction: Revision to Policies 3000, 3010, 3060, and 3150.
Section IV, Students: Revision to Policy 4050.
Section V, Employees: Revision to Policies 5060, 5210, 5240, 5290, 5340, and 5400.
Section VI, Business, Technology, & Operations: Revisions to Policies 6105, and 6250.
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Funding:
Not Applicable
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Recommendation:
Approve
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11.0
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Approve General Consent Agenda Items
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Action
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C)
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Instructional Services
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E)
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Technology Services
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83.
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Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group, LLC., who will provide the Avaya IPOSS coverage for thirteen (13) sites (fifteen (15) total phone servers) for the 2022-2023 school year. The sites are Arrow Springs ECC, Aspen Creek, Central on Main, Creekwood, Education Service Center, BAHS, Highland Park, Oak Crest, Oneta Ridge, Park Lane ECC, Sequoyah, Timber Ridge, Transportation and Maintenance. The cost to the District is $22,864.00 and paid for with general funds. A. Shehada
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Action
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Funding:
General fund
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| Attachments: |
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Recommendation:
Approve
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F)
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Business Services
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108.
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Accept and approve the Activity Fund Guidelines. C. Mitchem
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Action
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Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.
Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
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Funding:
Activity Funds
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Recommendation:
Approve
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109.
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Accept and approve the monthly financial reports through April 30, 2022. N. Eneff
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Action
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Object for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Information Only
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116.
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Accept and approve the annual RENEWAL agreement between Broken Arrow Public Schools and Imagenet Consulting who provides Cloud Service , LSAP, License and Maintenance for Laserfiche paperless electronic software and service. For finance and HR, Electronic Accounts payable system, paperless process, document retention, electronic Travel, Contracts, HR Services, Treasury, and all other aspects of Finance. This is a five (5) year agreement paid in full on July 1, 2021 and expires on June 30, 2026. There is no cost to the District. C. Mitchem
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Action
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Funding:
Not applicable
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| Attachments: |
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Recommendation:
Approve
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12.0
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Capital Improvements & Development
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120.
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Discussion, motion and vote on motion to award construction contracts for the Events Center Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $35,599,826.00, and authorize the Director of Construction Services to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. Payment will be made from the 2015 Bond Funds. – M. Leitch
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Action
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Summary:
BAPS Student Event Center bid packages were received and opened at 2:00 p.m., CST, Tuesday, April 12, 2022 at the Education Service Center. The GMP is in the sum of $35,599,826.00. The GMP includes the Construction Manager’s fees, general conditions, project requirements, all accepted trade contracts, allowances, approved alternates and project contingency. Architectural fees are not included in the GMP. Please see below for a breakdown of construction contracts, general condition costs, project requirements, fees, contingency, and the GMP.
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Funding:
Bond Funds
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| Attachments: |
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Recommendation:
Approve
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14.0
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New Business
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123.
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New Business Item(s).
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Info/Action
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Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
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Recommendation:
Approve
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15.0
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Executive Session
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124.
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Convene to Executive Session
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Action
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Summary:
Discussion, motion and vote on motion to approve or disapprove moving into executive session
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Recommendation:
Approve to Convene to Executive Session
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16.0
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Return to Open Session
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126.
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Reconvene to Open Session
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Info
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Summary:
Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk.
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17.0
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Adjourn
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127.
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Adjournment
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Action
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Recommendation:
Approve to Adjourn the Meeting
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