Public Agenda
TYPE: Regular Meeting - New Format
DATE: 9/12/2022 TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Mabree Wolfgram, fifth (5) grade student from Arrowhead Elementary School. Info
4.0 Minutes
4. Approval of the Regular Board Meeting Minutes for August 8, 2022 Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications.
 
 
Attachments:
 
  Recommendation:
Approve the Minutes of the August 8, 2022 Regular Board Meeting.
 
5.0 Donation
5. Recognition of the PTA's donation of $9,673.98 to Wolf Creek Elementary for the purchase of two (2) Demco library shelves. J. Peterson Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
6.0 Reports to the Board
6. Discussion and presentation of the 2021 Graduation Rates Report and College Remediation Rates for 2021. S. James Info
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Information only
 
7.0 Comments From The Public
7. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
 
8.0 Approve or Disapprove General Consent Agenda Items Action
8. GENERAL CONSENT ITEMS - #9 - #72 Action
  Recommendation:
Approve
 
A) Communication Services
9. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sportzcast, who will provide the Scorebot data service software subscription for the District during the 2022-2023 school year. The cost to the District is $329.00 and paid for with general funds. T. Spreiter
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
10. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gipper Media, Inc., who will provide custom branded content for social media channels for the 2022-2023 school year. The cost to the District is $1,550.00 and paid for with general funds. T. Thompson
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
11. Accept and approve the NEW MASTER agreement between Broken Arrow Public Schools and Nothing Bundt Cakes, who will provide the District with several fundraising opportunities during the 2022-2023 school year. There is no cost to the District. T. Thompson
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
12. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ascension St. John, Broken Arrow, who will provide sponsorship for the One Club program for a period of three (3) years, with each agreement year being renewed annually. Total amount of the agreement will be $15,000.00 per agreement year, payable on each anniversary date thereafter. This is the second (2) year of a third (3) year agreement. T. Thompson
Action
  Funding:
Money will be deposited into General funds
 
 
Attachments:
 
  Recommendation:
Approve
 
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Arrow Group, who will provide sponsorship for the One Club program for a period of three (3) years, with each agreement year being renewed annually. Total amount of the agreement will be $9,000.00 per agreement year, payable on each anniversary date thereafter. This is the second (2) year of a third (3) year agreement. T. Thompson
Action
  Funding:
Money will be deposited into the General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and TTCU Federal Credit Union, who will provide sponsorship for the One Club program for a period of three (3) years, with each agreement year being renewed annually. Total amount of the agreement will be $34,000.00 per agreement year, payable on each anniversary date thereafter. This is the second (2) year of a third (3) year agreement. T. Thompson
Action
  Funding:
Money will be deposited into General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Bone and Joint Associates, P.C., who will provide sponsorship for the One Club program for a period of three (3) years, with each agreement year being renewed annually. Total amount of the agreement will be $15,000.00 per agreement year, payable on each anniversary date thereafter. This is the second (2) year of a third (3) year agreement. T. Thompson
Action
  Funding:
Money will be deposited into General Fund
 
 
Attachments:
 
  Recommendation:
Approve
 
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and First National Bank of Broken Arrow, who will provide sponsorship for the One Club program for a period of five (5) years, with each agreement year being renewed annually. Total amount of the agreement will be $10,000.00 per agreement year, payable on each anniversary date thereafter. This is the second (2) year of a five (5) year agreement. T. Thompson
Action
  Funding:
Money will be deposited into General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
B) Human Resources
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa which will allow their speech pathologist students to intern at our sites during the 2022-2023 school year. The cost to the District is $13.95 per background check for those students who participate and paid for with general funds. L. Drake
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the University of Oklahoma which will allow their interns to engage in field experience in our District during the 2022-2023 school year. The cost to the District $13.95 for the background check per student who participates and paid for with general funds. L. Drake
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
C) Facilities
21. Accept and approve the NEW lease agreement between Broken Arrow Public Schools and the Broken Arrow Wrestling Club who will lease wrestling space at the BAHS during the 2022-2023 school year. They will pay BAPS $350.00 for the scheduled practices. L. Shackelford
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
D) Instructional Services
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Prader-Willi Syndrome Association, who will provide virtual training and consultation with site staff regarding the needs of students with Prader-Willi Syndrome during the 2022-2023 school year. The cost to the District is $350.00 and paid for with local special education funds. D. Thornton
Action
  Funding:
Local special education funds
 
 
Attachments:
 
  Recommendation:
Approve
 
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and C.A.R.D. Head Start, which allows our District to provide referrals, testing, and services to eligible children ages three (3) through five (5), with disabilities who are served in the Head Start program as part of the Child Find Laws during the 2022-2023 school year. There is no cost to the District. D. Thornton
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and News to You who will provide a multi-part online curriculum for level two (2) and level three (3) students during the 2022-2023 school year. It allows the teachers to use the program in class and in distance learning and will track student data and their progress from year to year. The cost to the District is $32,877.84 and paid for with general funds. D. Thornton
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
25. Accept and approve the Statutory Waiver/Deregulation applications regarding library media assistant positions. Due to continued state budget cuts and funding restraints, the library media assistant positions have remained unfilled. The accreditation officer recommends requesting one-year waivers for the 2022-2023 school year. J. Peterson
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cidilabs who will provide software subscriptions that provide online tools that make creating and managing online courses through Canvas simple and engaging for teachers and students during the 2022-2023 school year. The cost to the District is $2,100.00 and paid for with bond funds. J. Peterson
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
27. Accept and approve the list of adjunct teachers on the attached memos to be able to teach out of certification exemption for alternative education in which students will receive credit during the 2022-2023 school year. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
28. Accept and approve the following non-certified teachers listed on the attachment to be hired as adjunct teachers who will teach subjects in which students will receive credit during the 2022-2023 school year. S James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
29. Accept and approve the following non-certified teacher listed on the attachment to be hired as an adjunct teacher who will teach out of certified exemption for alternative education in which students will receive credit during the 2022-2023 school year. S James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
30. Accept and approve the following certified teachers listed on the attachment to be hired as adjunct teachers who will teach out of certified exemption for alternative education in which students will receive credit during the 2022-2023 school year. S James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Carnegie Learning who will provide online Spanish curriculum for BAHS and BAFA students during the 2022-2023 school year. The cost to the District is $26,011.53 and paid for with State textbook funds. S James
Action
  Funding:
State textbook funds
 
 
Attachments:
 
  Recommendation:
Approve
 
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Junior Achievement Inspire who will provide eighth (8) graders the opportunity to explore post high school education and training options during the 2022-2023 school year. There is no fee for the program just transportation costs and will be paid for with secondary instruction funds. S. James
Action
  Funding:
Secondary instruction fund
 
 
Attachments:
 
  Recommendation:
Approve
 
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Amplify who will provide professional development for middle school science teachers during the 2022-2023 school year. The cost to the District is $3,500.00 and paid for with secondary instruction funds. S. James
Action
  Funding:
Secondary instruction fund
 
 
Attachments:
 
  Recommendation:
Approve
 
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and BusinessU who will provide a one (1) year license for the BAHS online accounting curriculum during the 2022-2023 school year. The cost to the District is $1,195.00 and paid for with general funds. S James
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hazeldon Publishing-Lifelines, which is a comprehensive and school wide suicide prevention program for middle and high school students. It helps teach them how to identify at risk students and what to do in case someone is in need of help during the 2022-2023 school year. The cost to the District is $2,212.50 and paid for with Title IV funds. R. Kaiser
Action
  Funding:
Title IV fund
 
 
Attachments:
 
  Recommendation:
Approve
 
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and C.A.R.D. Head Start, Mentoring Healthy Parents Program, that will help BAPS students and families to build and maintain on-going positive relationships with each of the collaborating partners which include Children's First, Child Guidance, Health Families and Babies, Parents as Teachers, SoonerStart and C.A.R.D. Early Head Start during the 2022-2023 school year. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Family and Children's Services who will provide counseling services to specific BAPS students during the 2022-2023 school year. The cost to the District is $8,601.25 and paid for with ESSER funds. R. Kaiser
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Daybreak Family Services who will provide counseling to specific BAPS students during the 2022-2023 school year. The cost to the District is $12,570.97 and paid for with ESSER funds. R. Kaiser
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Amplified IT who will provide the Chrome Gopher Domain for the 2022-2023 school year. The cost to the District is $779.17 and paid for with Chromedesk funds. B. Chitty
Action
  Funding:
Chromedesk fund
 
 
Attachments:
 
  Recommendation:
Approve
 
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Charlie's Chicken who will provide fundraising opportunities for Aspen Creek to raise money for their staff activity fund during the 2022-2023 school year. There is no cost to the District. B. Powell
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ACCO who will provide service and parts for the school laminator during the 2022-2023 school year. The cost to the District is $491.00 and paid for with general funds. B. Powell
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nothing Bundt Cakes who will provide fundraising opportunities for Aspen Creek to raise money for their staff activity fund during the 2022-2023 school year. There is no cost to the District. B. Powell
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Papa Johns Pizza who will provide fundraising opportunities for Park Lane ECC to raise money for their staff activity fund during the 2022-2023 school year. There is no cost to the District. D. deFreese
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kahoot! who will provide a software subscription for BAHS classrooms to create and utilize interactive lessons during the 2022-2023 school year. The cost to the District is $72.00 for one (1) year and paid for with general funds. C. Barber
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Original Works who will provide fundraising opportunities at Vandever Elementary to raise money for their student activity fund during the 2022-2023 school year. There is no cost to the District. K. Archer
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Generation Genius.com who will provide a one (1) year subscription for science classroom education streaming videos, lesson plans, teacher guides, and quizzes in both English and Spanish during the 2022-2023 school year. The cost to the District is $125.00 and paid for with grant funds. L. Davis
Action
  Funding:
Grant funds
 
 
Attachments:
 
  Recommendation:
Approve
 
E) Student Services
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rewind Esports, Inc., for the purpose of providing sponsorship, marketing, and esports consulting opportunities for the BAPS Esports program during the 2022-2023 school year. The cost to the District is $2,500.00 and paid for with activity funds. D. Melton
Action
  Funding:
Activity fund
 
  Recommendation:
Approve
 
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boren Fundraising, who will provide a brochure of cheesecakes for the Oliver MS orchestra students to sell and raise money for their activity fund during the 2022-2023 school year. There is no cost to the District. D. Tanner
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and James W. Moore, who will provide choreography for the Pride of Broken Arrow Band during the 2022-2023 school year. The cost to the District is $12,000.00 and paid for with general funds. D. Davis
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boren Fundraising, who will provide a brochure of cheesecakes for the Childers MS orchestra students to sell and raise money for their activity fund during the 2022-2023 school year. There is no cost to the District. L. Davis
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Neighbors Fundraising, who will provide a brochure of cookie dough for the Childers MS choir to sell and raise money for their activity fund during the 2022-2023 school year. There is no cost to the District. L. Davis
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cherrydale Fundraising, who will provide items for the Centennial Orchestra to sell and raise money for their band activity fund during the 2022-2023 school year. There is no cost to the District. L. Johnson
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boren Fundraising, who will provide a brochure of cheesecakes for the Centennial MS choir students to sell and raise money for their activity fund during the 2022-2023 school year. There is no cost to the District. L. Johnson
Action
  Funding:
Boren Fundraising NEW agreement
 
 
Attachments:
 
  Recommendation:
Approve
 
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Texas Roadhouse, who will provide fundraising opportunities for the BAHS FCCLA students to raise money for their club during the 2022-2023. There is no cost to the District. C. Barber
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Secret Gardens Candle Co., who will provide a fundraising opportunity for the BAHS mock trial team to raise money for their activity fund. The cost to the District is $600.00 and paid for with activity funds. C. Barber
Action
  Funding:
Student activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ma & Pa Kettle Corn who will provide a fundraising opportunity for the BAHS mock trial team to raise money for their activity fund during the 2022-2023 school year. The cost to the District is $200.00 and paid for with activity funds. C. Barber
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pawcademy, who will provide two (2) character building assemblies for the District's first (1) graders as part of the Tiger Challenge Initiative during the 2022-2023 school year. The cost to the District is $3,700.00 and paid for with general funds. C. Welborn
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
58. Accept and approve the NEW addendum between Broken Arrow Public Schools and Hammons of Tulsa, Renaissance Hotel, which is changing the date of the prom from April 22, 2023 to April 15, 2023. There are no additional costs to the District. C. Welborn
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts which gives the rights to Ernest Childers drama club to perform the play, "Rideshare Overshare" during the 2022-2023 school year. The cost to the District is $120.00 and paid for with drama activity funds. L. Davis
Action
  Funding:
Drama activity fund
 
  Recommendation:
Approve
 
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Brooklyn Publishers which give the rights to BAFA to perform the play, "Miss High School U.S.A. Beauty Pageant" during the 2022-2023 school year. The cost to the District is $405.50 and paid for with drama activity funds. A. Rice
Action
  Funding:
Drama activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Pioneer Drama Service which will give the rights to Centennial MS to perform the play "The Mad Tea Party" during the 2022-2023 school year. The cost to the District is $165.00 and paid for with drama activity funds. R. Grant
Action
  Funding:
Drama activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts who will give the rights to Sequoyah MS to perform the play " So You Wanna Be A Cheerleader" during the 2022-2023 school year. The cost to the District is $299.40 and paid for with drama activity funds. D. Beach
Action
  Funding:
Drama activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Climb Tulsa which will allow students who wish to participate in the Outward Bound program at Vanguard to climb on the equipment at their facility during the 2022-2023 school year. The cost to the District is $25.00 per student who attends and paid for with activity funds. S. Replogle
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
F) Technology Services
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Esri, Inc., who will provide the small single use term license for the Educational Administrative Use Departmental software for the District's mapping Geographic Information System during the 2022-2023 school year. The cost to the District is $2,150.68 and paid for with bond funds. L. Kerns
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
65. Accept and approve the mandated quarterly open transfer capacity calculations by grade and site level pursuant to board policy 4400 in accordance with SB 783.e District-wide for student transfers. L. Kerns
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
G) Business Services
66. Accept and approve the Activity Fund Guidelines. D. Dollahon
Action
  Summary:
Per Board of Education policy at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.
Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
67. Accept and approve the Activity Fund Reports for August 2022. D. Dollahon
Action
  Summary:
Monthly Activity Fund Summary 08/31/22
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
68. Accept and approve the Treasurer's Reports ending August 31, 2022. D. Dollahon
Action
  Summary:
Attached are the monthly Treasurer's Reports ending August 31, 2022.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
69. Accept and approve the Change Order Reports for All Funds for the 2022-2023 fiscal year. C. Metevelis
Action
  Summary:
Attached are the Change Orders totaling ($52,107.43) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for August 4, 2022 through September 7, 2022 for the 2022-2023 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
70. Accept and approve the Encumbrance Reports for All Funds for the 2022-2023 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
  Summary:
Attached are the Encumbrance Orders totaling $2,308,190.69 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective August 4, 2022 through September 8, 2022 from the 2022-2023 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
71. Accept and approve the monthly financial reports through August 31, 2022. N. Eneff
Action
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Object for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
72. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Stephen L. Smith Corp., who provides financial consultation services for bond issues for the 2022-2023 school year. The cost to the District is $40,000.00 and paid for with bond funds. N. Eneff
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approval
 
9.0 Items Pulled from the Consent Agenda
10.0 Capital Improvements & Development
73. Discussion, motion and vote on motion to approve or disapprove the surplus and public sale of miscellaneous real property, located at approximately 200 W Twin Oaks, Broken Arrow, OK., directly southeast of the Freshman Academy campus, in accordance with the requirements of OKLA. STAT. Title 70 O.S. § 5-117; and authorize the Director of Construction Services to offer the property for public sale and disposal. M. Leitch Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
74. Discussion, motion and vote on motion to approve or disapprove the surplus and public sale of miscellaneous real property, located at approximately 251 W New Orleans, Broken Arrow, OK., directly east of the Freshman Academy campus, in accordance with the requirements of OKLA. STAT. Title 70 O.S. § 5-117; and authorize the Director of Construction Services to offer the property for public sale and disposal. M. Leitch Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
75. Discussion, motion and vote on motion to approve or disapprove Change Order #01 for Westwood Renovation Project; resulting in a net decrease of $36,477.59 to Miller-Tippens Construction contract. This is pursuant to Miller-Tippens Construction contract dated April 12, 2021. M. Leitch Action
  Summary:
This is a deductive change order resulting in a payment being made back to Broken Arrow Public Schools. Please see the attached for a breakdown of the cost.
 
  Funding:
N/A
 
 
Attachments:
 
  Recommendation:
Approve
 
11.0 Instructional Services
76. Discussion, motion and vote on motion to approve or disapprove the purchase of 341 Lenovo Chromebooks for secondary sites as the District has experienced growth in enrollment in several secondary grade levels. The Chromebooks are being purchased from the Oklahoma State Purchasing Contract #SW1020L. The cost to the District is $101,618.00 and paid for with general funds. B. Chitty Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
12.0 Technology Services
77. Discussion, motion and vote on motion to approve or disapprove the NEW Redistricting Resolution agreement to reapportion the territory of the Broken Arrow Public Schools District into board Districts in the year following the submission by the United States Department of Commerce to the President of the United States of the official Federal Decennial Census. Board Districts shall be compact, contiguous, and shall be as equal in population as practical with not more than a ten (10) percent variance between the most populous and least populous board Districts. There is no cost to the District. A. Bowser Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
13.0 Business Services
78. Discussion, motion and vote on motion to approve or disapprove the Estimate of Needs for 2022-2023. N. Eneff Action
  Summary:
Attached is the Estimate of Needs for the 2022-2023 fiscal year. The report reflects the financial transactions of the 2021-2022 fiscal year to be able to establish the appropriations for the 2022-2023 fiscal year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
79. Discussion, motion and vote on motion to approve or disapprove the 2022-2023 operating budget as presented. N. Eneff Action
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
80. Discussion, motion and vote on motion to approve or disapprove the ratification of the Negotiated Agreement between the District and the Broken Arrow Education Association for the 2022-2023 fiscal year. N. Eneff Action
  Summary:
The Negotiated Agreement was ratified by BAEA vote.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
81. Discussion, motion and vote on motion to approve or disapprove the RENEWAL applications for the following Booster Club sanctioned organizations: Broken Arrow Baseball Booster Club - BOE approved 5/13/19 Broken Arrow Basketball Booster Club - BOE approved 11/12/18 Broken Arrow PTA Council - BOE approved 9/19/19 Broken Arrow Cheer Booster Club - BOE approved 5/13/19 Broken Arrow Cross Country Booster Club - BOE approved 5/13/19 Broken Arrow Football Booster Club - BOE approved 4/15/19 Broken Arrow Soccer Booster Club - BOE approved 5/13/19 Broken Arrow Softball Booster Club - BOE approved 5/13/19 Broken Arrow Tennis Booster Club - BOE approved 10/7/19 Broken Arrow Tigette Booster Club - BOE approved 5/13/19 Broken Arrow Vocal Music Booster Club - BOE approved 5/13/19 Broken Arrow Volleyball Booster Club - BOE approved 4/15/19 Broken Arrow Wrestling Booster Club - BOE approved 5/13/19 N. Eneff Action
  Summary:
Annual renewal of Board sanctioned booster clubs - BAPTA, Baseball, Basketball, Cheer, Cross Country, Football, Soccer, Softball, Tennis, Tigette, Vocal Music, Volleyball, and Wrestling.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
82. Discussion, motion and vote on motion to approve or disapprove the NEW Broken Arrow Sports Medicine Booster Club as a sanctioned organization and the transfer of reconciled funds from the BA Tigers Sports Medicine sub-activity account (970) to the board approved sanctioned organization. N. Eneff Action
  Summary:
The Broken Arrow Sports Medicine Booster Club is requesting sanctioning by the Broken Arrow Public Schools Board of Education.
 
  Funding:
Activity Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
83. Discussion, motion and vote on motion to approve or disapprove the temporary borrowing of funds from sinking fund to building fund of up to $1,000,000. N. Eneff Action
  Summary:
A temporary loan of funds between sinking fund and building fund is needed due to the timing of a maturity of an investment. The funds will be paid back to sinking fund when the investment matures October 31, 2022.
 
  Funding:
Not Applicable
 
  Recommendation:
Approve
 
14.0 New Business
84. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
 
  Recommendation:
Approve
 
15.0 Executive Session
85. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the evaluation of Chuck Perry, Superintendent, pursuant to 25 O.S. Section 307(B)(1) of the Open Meeting Act. C. Perry Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
16.0 Return to Open Session
86. Reconvene to Open Session Info
  Summary:
Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk.
 
17.0 Adjourn
87. Adjournment Action
  Recommendation:
Approve to Adjourn the Meeting