Public Agenda
TYPE: Regular Meeting - New Format
DATE: 4/15/2024 TIME: 6:00 PM
Agenda Attachment
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order). 		 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Allison Morrow, 3rd grade student at Arrowhead. Info
4.0 Minutes
4. Approval of the Regular Board Meeting Minutes for March 11, 2024 Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications. 		 
 
Attachments:
  
  Recommendation:
Approve the Minutes of the March 11, 2024, Regular Board Meeting. 		 
5.0 Donation
5. Discussion, motion, and vote on motion, to approve or disapprove the donation of labor and materials to build a storage shed at Aspen Creek Early Childhood Center valued at $6,005.00. Teresa Bowker Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
6. Discussion, motion, and vote on motion, to approve or disapprove the donation in the amount of $5,689.00 from the Rosewood Elementary PTA to purchase new adpative playground equipment. N. Hutchings Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
6.0 Board of Education Communications
7. Discussion, motion, and vote on motion to approve or disapprove a one-time retention stipend for returning employees of the Broken Arrow Public School District for the 2024-2025 school year. J. Denton Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
8. Discussion, motion, and vote on motion to approve or disapprove a one-time Christmas stipend for all employees of the Broken Arrow Public School District for the 2024-2025 school year. J. Denton Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
7.0 Employment
9. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Broken Arrow High School Associate Principal of Operations with such employment subject to a mutually acceptable and fully executed written contract of employment. T. Sappington Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
8.0 Comments From The Public
10. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item. 		 
9.0 Approve General Consent Agenda Items Action
11. GENERAL CONSENT ITEMS - #12- #87 Action
  Recommendation:
Approve 		 
A) Business Services
12. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Two Oaks Investments, LLC., dba Consolidated Benefits Resources, as a third (3) party administrative service for the District's self funded workers compensation program during the 2024-2025 school year. The cost to the District is $39,600.00 and paid for with general funds. L. Self
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Southeastern Oklahoma State University which will allow their counseling students to complete their clinical hours in our District during the 2024-2025 school year. The cost to the District is $16.45 for the background check of those students who participate and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa which will allow their education students to complete their student teaching in our District during the 2024-2025 school year. The cost to the District is $16.45 for the background check of those students who participate and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and Airmeet, Inc., who will provide access to and use of the Airmeet Virtual Events Platform to host a virtual teacher job fair during the 2023-2024 school year. The cost to the District is $447.00 and paid for with recruitment funds. K. Schwab
Action
  Funding:
Recruitment fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
B) Capital Improvements & Development
16. Accept and approve the NEW agreement between Broken Arrow Public Schools and the City of Broken Arrow which will allow a new, mutual, and a non-exclusive perpetual right of way easement over and through a property owned by BAPS. There is no cost to the District. M. Leitch
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and CJC Architects who will provide services related to the Options Academy interior renovation. The cost to the District is $27,000.00 and paid for with bond 92 funds. R. Shepherd
Action
  Funding:
Bond 92 fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
C) Facilities
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Abatement Systems, Inc., who will perform asbestos inspections in our District during the 2024-2025 school year. The cost to the District is $8,168.00 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightly Software who will provide the operations management software, maintenance and support for our District during the 2024-2025 school year. The cost to the District is $24,762.94 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Central Power Systems and Services who will provide the annual preventative maintenance for the District's Data Centers during the 2024-2025 school year. The cost to the District is $3,800.00 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clifford Power who will provide interval inspections of the District's generators during the 2024-2025 school year. The cost to the District is $3,481.00 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Otis Elevator who will provide preventative maintenance services for the elevators located across the District during the 2024-2025 school year. The cost to the District is $28,128.00 and paid for with building funds. J. Butler
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Servpro of South Tulsa County who will provide emergency restoration services as needed during the 2024-2025 school year. The cost to the District will vary depending on the type of damage that may be incurred and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sports Surface Management, LLC., who will provide turf maintenance at the District's sports fields during the 2024-2025 school year. The cost to the District is $12,600.00 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Verde Vista Resources who will provide lawn maintenance for the District sites during the 2024-2025 school year. This is the third (3) year of a three (3) year agreement. The cost to the District is $305,422.00 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Western Fire Protection, Inc., who will provide annual inspections and services to the District's automatic sprinkler systems during the 2024-2025 school year. The cost to the District is $16,600.00 and paid for with building funds. J. Butler
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
D) Human Resources
27. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
28. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
E) Instructional Services
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State Regents for Higher Education who will provide research services and will conduct ongoing studies to identify students in BAPS to determine FAFSA completion status, then offer scholarship and financial aid information during the 2024-2025 school year. There is no cost to the District. K. Dyess
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Interquest Detection Canines of Oklahoma who will provide subtance awareness and canine detection services for the 2024-2025 school year. The cost to the District is $8,500.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Digi Security Systems to purchase four (4) multi-head cameras for the BAHS. Services will include camera installations, setup, configuration and programming. The cost to the District is $11,894.44 and paid for with building funds. D. Blackburn
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
32. Accept and approve the submission letter of intent to apply for the Opioid Abatement Grant and subsequent application for the said grant. This grant is funded by the opioid settlement funds to promote and protect the health of Oklahomans by using the monetary grants to abate the opioid crisis in a comprehensive manner that include consideration and collaboration with political subdivisions. There is no cost to the District. D. Blackburn
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and 806 Technologies who will provide the TitleIcreate online program for our Title I sites to help streamline the Title I document process during the 2024-2025 school year. The cost to the District is $12,200.00 and paid for with Title I funds. J. Brassfield
Action
  Funding:
Title I fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Blusource who will provide pre-packaged backpacks of school supplies for the District's elementary students in the Mckinney Vento Program during the 2024-2025 school year. The cost to the District is $10,012.89 and paid for with ESSER funds. J. Brassfield
Action
  Funding:
ESSER fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Blue Ribbon Schools who will provide school assessment services to develop a plan of improvement for Creekwood and Oak Crest Elementary Schools during the 2024-2025 school year. The cost to the District is $13,000.00 and paid for with Title I funds. J. Brassfield
Action
  Funding:
Title I fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Character Programs who will provide access to a No Bullying program to our private school partner, Immanuel Christian Academy, during the 2023-2024 school year. The cost to the District is $800.00 and paid for with Title IV funds. J. Brassfield
Action
  Funding:
Title IV fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Character Strong who will provide a web-based program that supports life-readiness for middle school students. It will help to encourage academic growth, college and career readiness, life satisfaction and pursuit of achieving their goals during the 2023-2024 school year. The cost to the District is $16,995.75 and paid for with the Counselor Corp. grant. S. James
Action
  Funding:
Counselor Corps grant 		 
 
Attachments:
  
  Recommendation:
Approve 		 
38. Accept and approve the receipt of the Perkins V: Strengthening Career and Technical Education Allocation in the amount of $186,369.00 for secondary students during the 2024-2025 school year. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Junior Achievement which will allow fifth (5) grade students to participate in the JA BizTown program during the 2024-2025 school year. The cost to the District is $54,000.00 and paid for with general funds. J. Peterson
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Acellus.com who will provide a grant allowing all secondary sites to participate in a pilot program that gives access to state approved text books for special education students during the 2024-2025 school year. The grant will provide $10,000.00 for each site with the option to purchase in the future. There is not cost to the District. D. Thornton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and OKDRS who will provide a transition work study program for SPED students that gives them the opportunity to learn job skills while earning a wage while they participate during the 2024-2025 school year. There is no cost to the District. D. Thornton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Performing Arts which will allow the District's Pre-K students to participate in the iExperience Program that will teach them lessons in different art disciplines during the 2024-2025 school year. The cost to the District is $2,065.00 and paid for with the Art Tech grant. T. Bowker
Action
  Funding:
Art Tech Grant 		 
 
Attachments:
  
  Recommendation:
Approve 		 
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CDW Government who will provide access to Chrome Gopher Domain during the 2024-2025 school year. The cost to the District is $1,100.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CDW-G that will provide Relay by Lightspeed that protects and monitors BAPS students online activity while on their District supplied Chromebook during the 2024-2025 school year. The cost to the District is $90,021.61 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Formstack, LLC., who will provide an online platform for various forms, surveys, job applications, event registrations and payment forms during the 2024-2025 school year. The cost to the District is $3,484.01 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Instructure who provides Canvas Credentials subscriptions. This will offer professional development for teachers and administrators during the 2024-2025 school year. This is the second (2) year of a two (2) year agreement. There is no cost to the District. B. Chitty
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Instructure who will provide Canvas Cloud subscriptions for all BAPS students and faculty during the 2024-2025 school year. The cost to the District is $158,242.50 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Paypal which the District uses to take payments for Chromebook insurance during the 2024-2025 school year. The cost to the District is $360.00 and paid for with Chromedesk funds. B. Chitty
Action
  Funding:
Chromedesk fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vector Networks who will provide Chromebook management software during the 2024-2025 school year. The cost to the District is $12,000.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wallwisher, Inc., who will provide a collaborative space for teachers and students to have online discussions in a safe and controlled environment during the 2024-2025 school year. The cost to the District is $1,000.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools WeVideo which is an online editing platform that the blended learning team will use to make educational video tutorials and communications during the 2024-2025 school year. The cost to the District is $314.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa City & County Health Department which will provide a comprehensive school health program for Pre-k through fifth (5) grade students to improve overall health and academic achievement during the 2024-2025 school year. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
53. Accept and approve Elisha Adams to serve as an adjunct secondary physical, health and safety teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
54. Accept and approve Chase Ashley to serve as an adjunct secondary physical, health, art and safety teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
55. Accept and approve Garland Betts to service as an adjunct secondary mid-level English teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
56. Accept and approve Dominique Dibler to serve as an adjunct secondary chemistry teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
57. Accept and approve Jeremy Ford to serve as an adjunct social studies teacher during the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
58. Accept and approve Joshua Houle to serve as an adjunct secondary Spanish teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
59. Accept and approve Garrett Jensen to serve as an adjunct secondary world history teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
60. Accept and approve Alexander Lonsdale to serve as an adjunct secondary economics and advanced math teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
61. Accept and approve Natahlie Miner to serve as an adjunct secondary intermediate math teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
62. Accept and approve Claudia Paden to serve as an adjunct secondary physical, health, safety, music appreciation and art teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
63. Accept and approve Michael Seng to serve as an adjunct secondary advanced placement human geography teacher for the 2023-2024 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Literati Book Fairs who will provide an opportunity for Leisure Park students and parents to purchase books during the 2024-2025 school year. There is no cost to the District. J. Dotson
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Literati Book Fairs who will provide an opportunity for Wolf Creek students and parents to purchase books during the 2024-2025 school year. There is no cost to the District. S. Strow
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
66. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Acco Brands who will provide laminator services at Aspen Creek during the 2024-2025 school year. The cost to the District is $356.71 and paid for with general funds. C. Cody
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps who will provide the entertainment at the Super Kids Day at Aspen Creek ECC during the 2023-2024 school year. The cost to the District is $240.00 and paid for with activity funds. K. Frie
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Big Kahuna who will provide a fundraising opportunity for the students at CWECC during the 2024-2025 school year. There is no cost to the District. K. Mears
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
69. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables who will provide entertainment for the students at Oliver MS during the 2023-2024 school year. The cost to the District is $6,555.00 and paid for with activity funds. D. Tanner
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and Show It Off who will provide entertainment for the students at Rosewood during the 2023-2024 school year. The cost to the District is $983.25 and paid for with activity funds. N. Hutchings
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
71. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bounce Pro Inflatables who will provide entertainment for the Early College High School students during the 2023-2024 school year. The cost to the District is $300.00 and paid for with activity funds. J. Sunderland
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
72. Accept and approve the NEW agreement between Broken Arrow Public Schools and Josh's Sno Shack who will provide sno cones as a reward to the students at Oak Crest who were in attendance every day during State testing during the 2023-2024 school year. The cost to the District is $457.00 and paid for with activity funds. J. Williams
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
F) Student Services
73. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson On Stage Live who will host the Childers MS school choir during the 2023-2024 school year. The cost to the District is $100.00 and paid for with activity funds. L. Davis
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
74. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bishop Kelley which will allow the BAPS boys basketball team to participate in the Bishop Kelley High School Basketball Tournament during the 2024-2025 school year. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
75. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, LLC., who will provide travel arrangements for the BAPS Show Choir during the 2023-2024 school year. The cost to the District is $27,000.00 and paid for with general funds. D. Davis
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
76. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jostens who will provide graduation products to students and they will also donate $10,000.00 to the senior class for each contract year. There is no cost to the District. C. Welborn
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
77. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents who will provide chairs, stage, ramps, stairs and setup/breakdown services for the 2023-2024 graduation. The cost to the District is $12,000.00 and paid for with general funds. K. Vento
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
78. Accept and approve the NEW agreement between Broken Arrow Public Schools and James W. Moore who will provide the choreography for the Pride of Broken Arrow during the 2024-2025 school year. The cost to the District is $4,500.00 and paid for with general funds. K. Pence
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
79. Accept and approve the NEW agreement between Broken Arrow Public Schools and Incredible Pizza who will provide food and entertainment for the NJHS students at Oneta Ridge MS during the 2023-2024 school year. The cost to the District is $1,409.30 and paid for with activity funds. M. Sagely
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
G) Support Services
80. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Costley Enterprises who will supply CiCi's Pizza to all sites during the 2024-2025 school year. The cost to the District is $650,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
81. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Frontier Produce who will supply produce to all BAPS sites during the 2024-2025 school year. The cost to the District is $350,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
82. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Urban Pest and Wildlife Management who will provide monthly treatments to all sites during the 2024-2025 school year. The approximate cost to the District is $9,672.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
83. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GT Soft who provides the EZChild Track online software for B&A Connections billing, online enrollment, and the online parent portal during the 2024-2025 school year. The cost to the District is $17,000.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
84. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and 15five who will provide professional development for support service leaders through September 30, 2024. There is no cost to the District. R. Vann-Jackson
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
H) Technology Services
85. Accept and approve the mandated quarterly open transfer capacity calculations by grade and site level pursuant to board policy 4400, in accordance with SB 783. These capacities encompass all sites District-wide for student transfers. B. Powell
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
86. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clearwire Spectrum Holdings III, LLC., who will provide a thirty (30) year FCC Long Term Education Broadband Service lease agreement for the radio tower located at the BAHS. Agreement dates are from April 17, 2017 through April 6, 2047. This is the eighth (8) year of a thirty (30) year agreement. A. Bowser
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
87. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cox Business who provides phone lines and internet for the transportation department during the 2024-2025 school year. This is the second (2) year of a three (3) year agreement and the cost to the District is $9,545.64 and paid for with general funds. A. Bowser
Action
  Funding:
General 		 
 
Attachments:
  
  Recommendation:
Approve 		 
10.0 Items Pulled from the Consent Agenda
 
11.0 Business Services
88. Presentation and discussion of the Activity Fund Reports for March, 2024. D. Dollahon Info
  Summary:
Monthly Activity Funds Summary 3/31/2024 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
89. Presentation and discussion of the Treasurer's Reports for March, 2024. D. Dollahon Info
  Summary:
Attached are the monthly Treasurer's Reports for March 2024. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
90. Discussion, motion, and vote on motion, to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for 2023-2024 fiscal year. E. Sapp Action
  Summary:
Attached are the Change Orders totaling ($365,100.74) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for March 7, 2024 through April 10, 2024 for the 2023-2024 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
91. Discussion, motion, and vote on motion, to approve or disapprove the Encumbrance Reports for All Funds for the 2023-2024 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. E. Sapp Action
  Summary:
Attached are the Encumbrance Orders totaling $2,267,474.30 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective March 7, 2024 through April 11, 2024 from the 2023-2024 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
92. Presentation and discussion of the monthly financial reports through March 31, 2024. N. Eneff Info
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
12.0 Capital Improvements & Development
93. Discussion, motion, and vote on motion, to approve or disapprove the award to WRA Architects who will provide architectural services related to the design, bidding and construction of the BAPS Fine Arts Renovation, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will be seven (7) percent of the cost of the work and will be paid with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
94. Discussion, motion, and vote on motion, to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Flintco Construction Management Services to budgeting, bidding, and construction of the BAHS Fine Arts renovation and authorize the Director of Construction Services to negotiate the terns of the contracts. The cost to the District will vary and paid for with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
95. Discussion, motion, and vote on motion, to approve or disapprove the award to WRA Architects who will provide architectural services related to the design, bidding and construction of the BAPS fencing and security, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will be seven (7) percent of the cost of the work and will be paid with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
96. Discussion, motion, and vote on motion, to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Magnum Construction for construction management services related to budgeting, bidding, and construction of the the BAHS fence and safety upgrades, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will vary and paid for with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 30 		 
 
Attachments:
  
  Recommendation:
Approve 		 
97. Discussion, motion, and vote on motion, to approve or disapprove awarding a contract to GS Helms and Associates to provide architectural services related to the design, bidding, and construction of the BAPS transportation hub, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will be five (5) percent of the cost of the work and will be paid with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 30 		 
 
Attachments:
  
  Recommendation:
Approve 		 
98. Discussion, motion, and vote on motion, to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Miller-Tippens Construction for construction management services related to budgeting, bidding, and construction of the the BAPS transportation hub and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will vary and paid for with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 30 		 
 
Attachments:
  
  Recommendation:
Approve 		 
99. Discussion, motion, and vote on motion, to approve or disapprove the award to GH2 Architects who will provide architectural services related to the design, bidding and construction of the classroom expansions at Rosewood Elementary, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will be seven (7) percent of the cost of the work and will be paid with general obligation bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
100. Discussion, motion, and vote on motion, to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Miller-Tippens Construction for construction management services related to budgeting, bidding, and construction for classroom expansions of Rosewood Elementary, and to authorize the Director of Construction Services to negotiate the terms of the contracts. Cost to the District will be $12,500.00 and paid for with general obligation bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
101. Discussion, motion, and vote on motion, to approve or disapprove the award to GH2 Architects who will provide architectural services related to the design, bidding and construction of the classroom expansions at Highland Park Elementary, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will be seven (7) percent of the cost of the work and will be paid with general obligation bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
102. Discussion, motion, and vote on motion, to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Miller-Tippens Construction for construction management services related to budgeting, bidding, and construction for classroom expansions of Highland Park Elementary, and to authorize the Director of Construction Services to negotiate the terms of the contracts. Cost to the District will be $12,500.00 and paid for with general obligation bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
103. Discussion, motion, and vote on motion, to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Magnum Construction for construction management services related to budgeting, bidding, and construction for the BAHS Memorial Stadium Bleachers upgrade and to authorize the Director of Construction Services to negotiate the terms of the contracts. Cost to the District will vary and paid for with general obligation bond funds. M. Leitch Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
13.0 Instructional Services
104. Legislative update provided by Sharon James. Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
14.0 Technology Services
105. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and SumnerOne to purchase 101 Kyocera copiers to be used at various sites across the District. This is a purchasing cooperative contract # R191102 and the pricing offered via this contract is advantageous for the District. The cost to the District is $395,078.39 and paid for with bond funds. A. Bowser Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
106. Discussion, motion, and vote on motion, to approve or disapprove the grants being awarded to the District by the State and Local Cybersecurity Grant Program. Three (3) applications were submitted and approved. The grant funds will be used to enhance the strength and health of the District's cybersecurity. The cost to the District is a cost match of ten (10) percent A. Bowser Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Aoprove 		 
15.0 New Business
107. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. 		 
  Recommendation:
Approve 		 
16.0 Superintendent & Board of Education Communications
108. Student Suspension Due Process Appeal Hearing for Student A. a. The Board President will ask Parent of Student A whether he wishes the hearing to be in open session or in executive session. If Parent of Student A wishes the hearing to be in executive session, then the Board will consider and vote to go into executive session pursuant to OKLA. STAT. tit. 25, § 307(B)(5) to hear evidence and to discuss the suspension of Student A. b. Opening statement by administration or its designee. c. Opening statement by Parent of Student A or his designee. d. Presentation of all the administration’s evidence subject to cross-examination and questions from the Board of Education. e. Presentation of Student A’s evidence subject to cross-examination and questions from the Board of Education. f. Presentation of rebuttal evidence and surrebuttal evidence, if any, with cross examination and questions from the Board of Education. g. Closing statement by Parent of Student A or his designee. h. Closing statement by administration or its designee. i. Deliberation by Board of Education. [If the hearing was not held in executive session, the Board may vote at this time to go into executive session, pursuant to OKLA. STAT. tit. 25, § 307(B)(5), to discuss the suspension of Student A only with permission of the Parent.] j. Acknowledge return to open session [if the Board entered into executive session]. k. Statement of executive session minutes [if the Board entered into executive session]. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
109. Motion and vote to adopt findings of fact on the suspension of Student A. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
110. Motion and vote to affirm suspension, modify suspension (increase or decrease severity of suspension), or overturn suspension of Student A. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
17.0 Executive Session
111. Discussion, motion, and vote on motion, to approve or disapprove moving into executive session to: A. Discuss the evaluation of Chuck Perry, Superintendent of Schools, pursuant to 25 O.S. § 307(B)(1) of the Open Meetings Act; and B. Discuss a new employment contract with Chuck Perry, Superintendent of Schools, pursuant to 25 O.S. § 307(B)(1) of the Open Meetings Act. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
18.0 Return to Open Session
112. Reconvene to Open Session Info
  Summary:
Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. 		 
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
113. Statement of Executive Session Minutes Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
19.0 Human Resources
114. Discussion, motion, and vote on motion to approve or disapprove a new employment contract with Chuck Perry, Superintendent of Schools, effective July 1, 2024 through June 30, 2027, said contract having already been reviewed by the District’s legal counsel, and authorizing the Board President or the Board Vice President to execute the same on behalf of the Board of Education and the District. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
20.0 Adjourn
115. Adjourn meeting. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
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