Public Agenda
TYPE: Regular Meeting - New Format
DATE: 5/6/2024 TIME: 6:00 PM
Agenda Attachment
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order). 		 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Riley Schmidt, fifth (5) grader at Aspen Creek. Info
4.0 Minutes
4. Approval of the Regular Board Meeting Minutes for April 15, 2024. Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications. 		 
 
Attachments:
  
  Recommendation:
Approve the Minutes of the April 15, 2024 Regular Board Meeting. 		 
5.0 Donation
5. Recognition of Rebecca Olson, owner of High Tower Accounting and Tax, who donated $10,000.00, towards needed items for the new calming room at Tiger Connect. This donation was approved at the January 8, 2024, BOE meeting. C. Elkins. Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
6. Discussion, motion, and vote on motion, to approve or disapprove the generous donation of $10,000.00 from the Broken Arrow Public Schools Foundation, for the 2024 Project Graduation. C. Elkins Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
6.0 Summary of Awards & Achievements
7. Recognition of four (4) seniors from Broken Arrow High School, Ava Boswell, William Harris, Philip Oh, and Brody Read who have been named 2023-2024 National Merit Finalists. These academically talented high school seniors have an opportunity to continue in the competition for some 7,500 National Merit Scholarships worth about 30 million dollars that will be awarded in the spring. C. Barber Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
8. Recognition of the teachers who participated in the Aspiring Administrators Cohort one (1) and Cohort two (2) for the 2023-2024 school year. J. Peterson and T. Sappington Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
9. Presentation and recognition of the Varsity Cheer Team for winning a UCA National Championship in the Medium Coed Gameday category as well as, an OSSAA Class 6A Gameday Cheer State Championship. Presentation and recognition of the Junior High Cheer Team for winning an NCA National Championship in Advanced Game Performance. Presentation and recognition of the Junior Varsity Tigettes for winning Oklahoma State Dance Team Director's Association (OSDTDA) Academic and Kick State Championships. Dr. Smith & A. Snider Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
7.0 Comments From The Public
10. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item. 		 
8.0 Approve General Consent Agenda Items Action
11. GENERAL CONSENT ITEMS - #12-#106 Action
  Recommendation:
Approve 		 
A) Business Services
12. Accept and approve the Activity Fund Reports for April 2024. D. Dollahon
Action
  Summary:
Monthly Activity Fund Summary 4/30/2024 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
13. Accept and approve the Treasurer's Reports for April 2024. D. Dollahon
Action
  Summary:
Attached are the monthly Treasurer's Reports for April 2024. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
14. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
  Summary:
A receipting error occurred in the BAHS Activity Fund for the Mock Trial project and the Technology Ed (TSA) project. Four (4) deposits were applied to the TSA project in error. TSA owes a balance of $2,035.00 to the Mock Trial project. TSA is located in both Broken Arrow High School and Vanguard Academy. Approval is requested to transfer the funds owed to Mock Trial project from Vanguard Academy and Broken Arrow High School. The attached document indicates the affected accounts and the requested transfer amounts. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
15. Accept and approve the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for the 2023-2024 fiscal year. E. Sapp
Action
  Summary:
Attached are the Change Orders totaling ($22,501.18) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for April 11, 2024 through May 1, 2024 for the 2023-2024 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
16. Accept and approve the Encumbrance Reports for All Funds for the 2023-2024 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. E. Sapp
Action
  Summary:
Attached are the Encumbrance Orders totaling $1,294,216.31 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective April 11, 2024 through May 2, 2024 from the 2023-2024 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
17. Accept and approve the monthly financial reports through April 30, 2024. N. Eneff
Action
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ImageNet Consulting, LLC., who provides the Cloud Service, LSAP, License and Maintenance for Laserfiche paperless electronic software and services for both the HR and finance departments. This is the fourth (4) year of a five (5) year agreement and it was paid for in full during the 2021-2022 school year. M. Frederick
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
B) Communication Services
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peachjar who provides automated email distribution of District approved flyers during the 2024-2025 school year. There is no cost to the District. C. Dixon
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
20. Accept and approve the NEW agreement between Broken Arrow Public Schools Tiger Threads and BA Alumni Association that would allow them to sell BA Alumni apparel and accessories at Tiger Threads. These items will be on consignment and will adhere to the District's approved colors and school policies during the 2023-2024 school year. There is no cost to the District. D. Blackburn
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
C) Facilities
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Urban Pest and Wildlife Management to provide services as needed to all District sites during the 2024-2025 school year. The cost to the District should not exceed $14,000.00 and paid for with plant operation funds. C. Abbott
Action
  Funding:
Plant operations fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Safety First Supply Company who will inspect and fill the first aid cabinets according to OSHA specifications and requirements during the 2024-2025 school year. The cost to the District is $8,606.40 and paid for with plant operation funds. C. Abbott
Action
  Funding:
Plant operation fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and APS Fire Company who will perform the annual fire extinguisher inspections and perform needed repairs and recharges at all sites during the 2024-2025 school year. The cost to the District is $12,847.00 and paid for with plant operation funds. C. Abbott
Action
  Funding:
Plant operation fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Earth Tech Enterprises, Inc., who will provide the annual mold and air quality testing as needed during the 2024-2025 school year. The cost to the District is $525.00 and paid for with plant operation funds. C. Abbott
Action
  Funding:
Plant operations fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ASAP Systems BarCloud who will provide the software used for custodial and instructional supplies during the 2024-2025 school year. This software is also used for ordering items and keeping inventory. This is the second (2) year of a (5) year agreement. There is no cost to the District as it was paid during the first (1) year. C. Abbott
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
26. Accept and approve to award a bid to Vale Painting, the lowest responsible bidder, in the amount of $77,175.00, to paint five (5) sites across the District. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This will be paid for with bond funds. R. Shepherd
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
27. Accept and approve to award a bid to Triad, the lowest responsible bidder, in the amount of $199,955.00, to partially replace the HVAC systems at Oliver Middle School. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This will be paid for with bond funds. R. Shepherd
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
28. Accept and approve to award a bid to T&S Taylor, the lowest responsible bidder, in the amount of $179,000.00, to replace the flooring at four (4) sites across the District. This will be paid for with bond funds. R. Shepherd
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
D) Human Resources
29. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
30. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
31. Accept and approve rehire of District Certified and Support administrative staff for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
32. Accept and approve rehire of District Certified and Support non-administrative staff for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
33. Accept and approve rehire of District Certified staff moving from 1st year temporary contract to 2nd year temporary contract for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
34. Accept and approve rehire of District Certified staff moving from 2nd year temporary contract to regular continuing contract for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
35. Accept and approve rehire of District Certified staff on regular continuing contract for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
36. Accept and approve rehire of District Support staff for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
37. Accept and approve rehire of District Substitutes for 2024-2025. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
38. Accept and approve the 2024-2025 Certified and Support Work Day Calendar. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
39. Accept and approve the criteria of eligibility for the one-time Returning Stipend, for the 2024-25 school year. R. Stecker
Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
40. Accept and approve the criteria of eligibility for the one-time Christmas Stipend, for the 2024-25 school year. R. Stecker
Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Community Care who provides professional assessments and referrals for counseling services to employees and their dependents during the 2024-2025 school year. The cost to the District is $0.64 (PEPM) and paid for with general funds. K. Schwab
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Northeastern State University which will allow their education students to complete their student teaching in our District during the 2024-2025 school year. The cost to the District is $16.45 for the background checks on the students who participate and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and SchoolSAFEid who will provide the software licenses for the visitor management system that creates District ID badges during the 2024-2025 school year. The cost to the District is $998.00 and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa, Oxley College of Health and Sciences, which will allow their students to complete their field experience in our District during the 2024-2025 school year. The cost to the District is $16.45 for the background checks on the students who participate and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vector Solutions who will provide a Safe Schools online staff training system for the 2024-2025 school year. The cost to the District is $21,422.40 and paid for with general funds. L. Self
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
E) Instructional Services
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ACT who will administer the PreACT tests to all eighth (8) and ninth (9) grade students to help set a baseline and familiarize them with the test structure during the 2024-2025 school year. The cost to the District is $51,696.00 and paid for with assessment funds. J. Brassfield
Action
  Funding:
Assessment fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cidi Labs who will provide a software subscription that offers online tools that make creating and managing online courses through Canvas simple and engaging for students and teachers during the 2024-2025 school year. This is the second (2) year of a three (3) year agreement. The cost to the District is $2,205.00 and paid for with bond funds. B. Chitty
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cidi Labs who will provide TidyUp, a service that allows the digital learning team to scan and receive reports about Canvas courses during the 2024-2025 school year. The cost to the District is $2,300.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and H5P Group AS who provides the District's software to create engaging online experiences for students and helps teachers build online content through the interactive tools during the 2024-2025 school year. This is the first (1) year of a three (3) year agreement. The cost to the District is $20,406.00 and paid for with bond funds. B. Chitty
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Trafera Holdings for the GoGuardian software that tracks the electronic devices and reports session information. This also helps local police departments to retrieve our property when necessary during the 2024-2025 school year. The cost to the District is $99.70 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Respondus who will provide a customized browser that increases security of online testing by locking down a testing environment within online courses. StudyMate Campus is also included at no extra charge and they provide self-assessments and learning games during the 2024-2025 school year. The cost to the District is $5,445.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and EVERFI, Inc., who empowers educators to bring real world learning into the classroom and equip students with the skills they need for success now and in the future during the 2024-2025 school year. There is no cost to the District. B. Chitty
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Waterford who provides the Reading Academy software licenses for students PreK-2nd (2) grade during the 2024-2025 school year. The cost to the District is $158,700.00 and paid for with RSA funds. K. Henness
Action
  Funding:
RSA fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Impact Tulsa, a partner with the OSDE and Tulsa area District's to share data for the purpose of setting, tracking, and measuring cradle to career outcomes through the end of the 2023-2024 school year. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Impact Tulsa, a partner with the OSDE and Tulsa area District's to share data for the purpose of setting, tracking, and measuring cradle to career outcomes during the 2024-2025 school year. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and National Student Clearinghouse for the StudentTacker software that is designed to help high school students and District's more accurately gauge the college success of their graduates during the 2024-2025 school year. There is no cost to the District as Impact Tulsa is paying for this service. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and IXL Learning for student licenses for secondary students in the subject of Spanish during the 2024-2025 school year. This is the second (2) year of a three (3) year agreement and paid for during the first (1) year. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and IXL Learning who will provide secondary students licenses for math, ELA and Spanish during the 2024-2025 school year. This is the second (2) year of a three (3) year agreement and was paid for during the first (1) year. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rehab Source for Kids who provides occupational and physical therapy for special needs students during the 2024-2025 school year. The approximate cost to the District is $780,000.00 and paid for using a combination of special education, local, federal and OHCA Medicaid funds. D. Thornton
Action
  Funding:
Special Education, local, federal and OHCA Medicaid funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rehab Source for Kids who will provide Speech Pathologists and or Psychological services for students where a District employee is not available during the 2024-2025 school year. The approximate cost to the District is $200,000.00 and paid for with special education funds. D. Thornton
Action
  Funding:
Special education fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mobilized Vision who will provide consultation and direct support services for visually impaired students during the 2024-2025 school year. The cost to the District is $68.00 per hour as those services are needed and paid for with local SpED funds. D. Thornton
Action
  Funding:
Local SpED fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ACT WorkKeys who will provide onsite licensing and enrollment used by potential new special education support hires to meet the state qualification requirements during the 2024-2025 school year. The cost to the District is $13.00 per section. Sites will encumber costs using their activity funds and each tester will reimburse the site for the sessions. D. Thornton
Action
  Funding:
Activity funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Briton Education who will provide an online subscription to Insights to Behavior that provides access to online tools to help in identifying and accommodating behavior issues in the classroom by providing data tracking and the development of FBA and behavior plans during the 2024-2025 school year. This is the first (1) year of a five (5) year agreement. The cost to the District is $43,250.00 and paid for with bond funds. D. Thornton
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Connected kids who will provide training on Informed Trauma with Dr. Sorrels during the 2023-2024 school year. The cost to the District is $3,000.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump who will provide entertainment for the students end of year party at Timber Ridge during the 2023-2024 school year. The cost to the District is $921.50 and paid for with activity funds. T. Green
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party All Stars who will provide entertainment for the super kids day at Timber Ridge during the 2023-2024 school year. The cost to the District is $395.00 and paid for with activity funds. T. Green
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Original Works who will provide fundraising opportunities for the students at Vandever during the 2024-2025 school year. There is no cost to the District. K. Archer
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Charlie's Chicken who will provide fundraising opportunities for the staff at Aspen Creek during the 2024-2025 school year. There is no cost to the District. C. Cody
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
69. Accept and approve the NEW agreement between Broken Arrow Public Schools and Literati Bookfair who will provide products for the fall book fair at Aspen Creek during the 2024-2025 school year. There is no cost to the District. C. Cody
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and SONIC who will provide fundraising opportunities for the staff at Creekwood ECC during the 2024-2025 school year. There is no cost to the District. K. Mears
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
71. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps who will provide entertainment for the students at Oneta Ridge during the 2023-2024 school year. The cost to the District is $250.00 and paid for with activity funds. M. Sagely
Action
  Funding:
Activity funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
72. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump who will provide entertainment for the students at Oneta Ridge during the 2023-2024 school year. The cost to the District is $270.00 and paid for with activity funds. M. Sagely
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
73. Accept and approve the NEW agreement between Broken Arrow Public Schools and Emblazon Printing who will provide t-shirts for Park Lane ECC to sell to students, parents, guardians and staff during the 2024-2025 school year. The cost will vary depending on how many shirts are ordered and paid for with activity funds. D. deFreese
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
F) Student Services
74. Accept and approve the travel request for the Broken Arrow High School Speech & Debate team to travel to Des Moines, IA to participate in the National Speech and Debate Championship. D. Davis
Action
  Summary:
Robert Walters, Speech and Debate Coach, would like to take the team to the National Speech and Debate Championship competition June 15-22, 2024, in Des Moines, IA. Students and staff will travel via District suburbans and staying overnight. Total all-inclusive cost per student will be paid through activity funds. 		 
  Funding:
Activity Funds 		 
  Recommendation:
Approve 		 
75. Accept and approve the NEW agreement between Broken Arrow Public Schools and Forest Ridge Golf Club who will host the BAPS boys golf team's end of the 2023-2024 season banquet. There is no cost to the District. Dr. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
76. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and V!ROC Choreography, dba Varsity, who provides the BA Cheer team with a choreography bundle which includes routines for various competitions during the 2024-2025 school year. The cost to the District is $10,000.00 and paid for with general funds. Dr. Smith
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
77. Accept and approve the NEW agreement between Broken Arrow Public Schools and Westlake Hardware, Inc., who will provide parking lot space for the BA swim team to host a fundraising event during the 2024-2025 school year. There is no cost to the District. Dr. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
78. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Play Sports Solutions who will provide a team system elite license for the football program during the 2024-2025 school year. The cost to the District is $3,300.00 and paid for with activity funds. Dr. Smith
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
79. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps who will provide entertainment for the students at Vanguard Academy during the 2023-2024 school year. The cost to the District is $250.00 and paid for with activity funds. S. Replogle
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
80. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bounce Pro Inflatables who will provide entertainment for the students at Vanguard during the 2023-2024 school year. The cost to the District is $395.00 and paid for with activity funds. S. Replogle
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
81. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ink's Shaved Ice who will provide treats for the 7th (7) grade students at Oneta Ridge during the 2023-2024 school year. The cost to the District is $500.00 and paid for with activity funds. M. Sagely
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
G) Support Services
82. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Auto-Chlor who provides chemicals and services to all sites for the 2024-2025 school year. Approximate cost to the District is $65,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
83. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hiland Dairy who will provide milk and dairy products to all sites during the 2024-2025 school year. Approximate cost to the District is $850,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
84. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and TOMO Drug Testing who will provide drug testing, screening, and physicals for the transportation department during the 2024-2025 school year. The cost to the District will vary depending on the services provided and paid for with general funds. Pricing sheet for their services is provided in the attachment. G. Moore
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
85. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Unifirst who will provide uniforms and laundering for the transportation mechanics during the 2024-2025 school year. The cost to the District will vary and paid for with general funds. The pricing sheet for their services is provided in the attachment. G. Moore
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
86. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tyler Technologies who provides the software service, Versatrans. This system provides the BAPS transportation department with trip-trackers, fleet vision, onscreen services, GPS systems and Elink during the 2024-2025 school year.. The cost to the District is $139,700.57 and paid for with general funds. G. Moore
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
87. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightwheel who will provide the software used by the daycare staff to assist in enrollments, managing payments, class rosters, parent communications and classroom monitoring during the 2024-2025 school year. The cost to the District is $2,565.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
88. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Bounce House who will provide activities for the June, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,400.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
89. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Bounce House who will provide activities for the July, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,400.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
90. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bailey's Mobile Ice Cream Truck who will provide ice cream and activities for the June, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $3,080.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
91. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bailey's Mobile Ice Cream Truck who will provide ice cream and activities for the July, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,540.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
92. Accept and approve the NEW agreement between Broken Arrow Public Schools and the City of Broken Arrow who will provide swimming activities at Nienhuis Aquatic Facility for the June, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,383.54 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
93. Accept and approve the NEW agreement between Broken Arrow Public Schools and the City of Broken Arrow who will provide swimming activities at Nienhuis Aquatic Facility for the July, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,844.72 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
94. Accept and approve the NEW agreement between Broken Arrow Public Schools and Georgia's Art Studio who will provide activities for the June, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,000.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
95. Accept and approve the NEW agreement between Broken Arrow Public Schools and Georgia's Art Studio who will provide activities for the July, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,500.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
96. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Roller Sports who will provide activities for the June, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,235.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
97. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Roller Sports who will provide activities for the July, 2024, B&A summer camp students at Timber Ridge. The cost to the District is $1,235.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
98. Accept and approve the NEW agreement between Broken Arrow Public Schools and Indigo Tie Dye Company who will provide arts and crafts for the June, 2024, summer camp students at Timber Ridge. The cost to the District is $1,100.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
99. Accept and approve the NEW agreement between Broken Arrow Public Schools and Indigo Tie Dye Company who will provide arts and crafts for the July, 2024, summer camp students at Timber Ridge. The cost to the District is $1,680.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
100. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ProSolutions Training who will provide the DHS mandated training for staff of the B&A Connections and Tiny Tiger programs during the 2024-2025 school year. There is no cost to the District. D. Sutton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
101. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Technology Center which will allow their Work-Based Learning students to shadow/volunteer at the BAPS B&A Connections and Tiny Tigers programs during the 2024-2025 school year. There is no cost to the District. D. Sutton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
H) Technology Services
102. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightly Software who provides the subscription of Technology Essentials Help Desk during the 2024-2025 school year. This is the third (3) year of a three (3) year agreement. The cost to the District is $10,208.65 and paid for with bond funds. A. Shehada
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
103. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CDW-G who will provide the District's Ivanti licensing during the 2024-2025 school year. This is year two (2) of a three (3) year agreement. The cost to the District was paid for during year one. A. Shehada
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
104. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and E-Rate Central who will provide consulting services and Letter of Agency for the 2024-2025 school year. The cost to the District is $26,800.00 and paid for with general funds. A. Shehada
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
105. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Malwarebytes, Inc., who will provide the Antivirus and Malware subscriptions during the 2024-2025 school year. This is the third (3) year of a three (3) year agreement. The cost to the District was paid for during the first (1) year. A. Shehada
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
106. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Environmental Systems Research Institute, Inc., who will provide the subscription for Geographic Information System mapping for the District during the 2024-2025 school year. The cost to the District is $2,500.00 and paid for with general funds. B. Powell
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
9.0 Items Pulled from the Consent Agenda
 
10.0 Business Services
107. Discussion, motion, and vote on motion, to approve or disapprove the arbitrage payment and the transfer of funds from the General Fund to the Arbitrage Fund, in the amount of $125,000. N. Eneff Action
  Summary:
Arbitrage rebate liability payments on bonds must first be approved by the Board of Education before payment is issued to the IRS. The district works with Hilltop Securities Asset Management, LLC who provides arbitrage rebate compliance services annually and calculates the amount of arbitrage liability the district may owe. In preparation for a potential payment due in May of 2025, the Arbitrage Fund 88 would need sufficient funding to cover the calculated liability to be accessed. 		 
  Funding:
General Fund (11) Arbitrage Fund (88) 		 
 
Attachments:
  
  Recommendation:
Approve 		 
11.0 Capital Improvements & Development
108. Discussion, motion, and vote on motion, to approve or disapprove awarding a contract to GS Helms and Associates to provide architectural services related to the design, bidding, and construction of the BAPS transportation hub, and authorize the Director of Construction Services to negotiate the terms of the contracts. The cost to the District will be seven (7) percent of the cost of the work and will be paid with 2023 bond funds. M. Leitch Action
  Funding:
Bond fund 30 		 
 
Attachments:
  
  Recommendation:
Approve 		 
12.0 Instructional Services
109. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Renaissance for Educlimber and STAR Phonics to assist with learning for students in K-5th grades during the 2024-2025 school year. This is a four (4) multi-year agreement. The cost to the District is $572,918.64 to be paid upfront and paid for with bond funds. K. Henness Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
110. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Frog Street Press who will provide a comprehensive, integrated curriculum that ties together ten (10) learning domains to make strong learning connections for early childhood students. The cost to the District is $210,049.37 and paid for with textbook funds. T. Bowker Action
  Funding:
Textbook fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
111. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Frog Street Press who will provide professional development for the new Frog Street Press curriculum. The cost to the District is $3,893.10 and paid for with general funds. T. Bowker Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
112. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Cengage Learning who will provide the new Big Ideas math curriculum for elementary students beginning in the 2024-2025 school year. This will the first (1) year of a six (6) year multi-year agreement. The cost to the District is $1,237,559.40 and paid for with textbook funds. J. Peterson Action
  Funding:
Textbook funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
113. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and SAVVAS who will provide online access to math for secondary students. This is the first (1) year of a six (6) year agreement and the cost to the District is $17,335.92 and paid for with bond funds. T. Sappington Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
114. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Bedford, Freeman and Worth who will provide online access to statistics for secondary students. This is the first (1) year of a six (6) year agreement and the cost to the District is $24,615.18 and paid for with bond funds. T. Sappington Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
115. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Cengage Learning who will provide online access to math as well as advanced placement math for secondary students. This is the first (1) year of a six (6) year agreement and the cost to the District is $82,584.86 and paid for with bond funds. T. Sappington Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
116. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and McGraw Hill who will provide math curriculum for secondary students. This is the first (1) year of a six (6) year agreement and the cost to the District is $981,256.05 and paid for with bond funds. T. Sappington Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
13.0 Technology Services
117. Discussion, motion, and vote on motion, to approve or disapprove the agreement between Broken Arrow Public Schools and Twotrees Technology LLC., with TIPS USA contract No: 230105, to purchase BenQ Interactive Displays and LenovoThinkvision Monitors across the District. The cost to the District is $1,422,584.00 and paid for with bond funds. A. Bowser Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
14.0 New Business
118. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. 		 
  Recommendation:
Approve 		 
15.0 Adjourn
119. Adjourn meeting Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
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