Public Agenda
TYPE: Regular Meeting - New Format
DATE: 3/10/2025 TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board President, Steve Allen: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Kylin Lewis, first (1) grader from Vandever Elementary. Info
4.0 Minutes
4. Approval of the Regular Board Meeting Minutes for February 10, 2025. Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications.
 
 
Attachments:
 
  Recommendation:
Approve the Minutes of the February 10, 2025, Regular Board Meeting.
 
5. Approval of the SPECIAL Board Meeting Minutes for February 11, 2025 Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
5.0 Board Reorganization
6. Board Clerk, Mrs. Brandy Roulet, will present the Oath of Office to formally swear in Dr. Kate Williams, the newly-elected Board of Education member for Zone 5. Info
  Funding:
Not applicable
 
  Recommendation:
Information only
 
7. Discussion, motion and vote on motion to approve or disapprove the reorganization of the Board of Education: election of President, Vice-President, Clerk, Deputy Clerk and Member to serve for a term of one year, effective May 13, 2025. Board President, Mr. Allen. Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
6.0 Summary of Awards & Achievements
8. Recognizing the BAPS Special Olympics Unified Cheer Team for winning the 2024 OSSAA Cheer Game Day State Competition. D. Thornton Info
  Funding:
Not applicable
 
  Recommendation:
Information only
 
9. The National Merit Scholarship Program has now determined which of the 16,000 Semifinalists named in September of 2024, have met all of the requirements to advance to the finalist standing in the competition. All finalists will be considered for the National Merit Scholarship Awards to be offered in 2025. The finalists are, Audrey Crisp, Jake Henry, Nathan Martin, Darren Verret, and John Kaya. C. Barber Info
  Funding:
Not applicable
 
  Recommendation:
Information only
 
7.0 Reports to the Board
10. Legislative update presented by Sharon James. Info
  Funding:
Not applicable
 
  Recommendation:
Information only
 
8.0 Comments From The Public
11. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
 
9.0 Approve General Consent Agenda Items Action
12. GENERAL CONSENT ITEMS - #13-#72 Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
A) Business Services
13. Accept and approve the Activity Fund Reports for February 2025. C. Murphree
Action
  Summary:
Monthly Activity Fund Summary 02/28/25
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
14. Accept and approve the Treasurer's Reports ending February 28, 2025. C. Murphree
Action
  Summary:
Attached are the monthly Treasurer's Reports ending February 28, 2025.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
15. Accept and approve the Change Order Reports for All Funds for the 2024-2025 fiscal year. E. Sapp
Action
  Summary:
Attached are the Change Orders totaling ($72,591.32) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for February 6, 2025 through March 5, 2025 for the 2024-2025 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
16. Accept and approve the Encumbrance Reports for All Funds for the 2024-2025 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. E. Sapp
Action
  Summary:
Attached are the Encumbrance Orders totaling $6,374,633.46 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective February 6, 2025 through March 6, 2025 from the 2024-2025 fiscal year funds.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
17. Accept and approve the monthly financial reports through February 28, 2025. N. Eneff
Action
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
 
  Funding:
Not Applicable
 
 
Attachments:
 
  Recommendation:
Information Only
 
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jenkins & Kemper, SPA's, P.C., which will allow them to perform the annual audit of the District's financial affairs and transactions of all funds and activities for the 2024-2025 school year. The cost to the District is $40,850.00 and paid for with general funds. N. Eneff
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
B) Communication Services
19. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and Boren Fundraising who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
20. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and Color a Thon who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
21. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and Country Meats who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
22. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and From the Heart (FTH) who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
23. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and McJak Lollipops who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
24. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and Meraki Bracelets, Necklaces & Key Chains who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
25. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and MoneyDolly App Program who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
26. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and Signature Fundraising who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
27. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and Slow Smoked Snacks and Poppin Popcorn who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
28. Accept and approve the RENEWAL Master agreement between Broken Arrow Public Schools and The Great Western Reserve who will provide fundraising opportunities for all BAPS sites, staff and students during the 2025-2026 school year. There is no cost to the District. J. Brown
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Forest Ridge who will provide the venue, tables, chairs and technology for the June 4-5, 2025, BOE retreat. The cost to the District is $800.00 and paid for with BOE activity funds. J. Brown
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
C) Facilities
30. Accept and approve the attached lists of itemized property as received by the Warehouse department as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; declare the property as surplus; and authorize disposition of the property by sale and/or auction by the Chief Operating Officer. A. Rice
Action
  Summary:
Under provisions of Oklahoma Statutes, Title 70, Section 5-117, the Board of Education has authority to dispose of worn, obsolete materials and property of the school district which are no longer needed by the district. If the attached lists are declared as surplus, the Warehouse department will dispose of the items. We are exploring our options for disposal which may include auctioning in a public sale.
 
  Funding:
N/A
 
 
Attachments:
 
  Recommendation:
Approve
 
D) Human Resources
31. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
 
Attachments:
 
  Recommendation:
Approve
 
32. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
 
Attachments:
 
  Recommendation:
Approve
 
33. Accept and approve the proposed 2025-2026 holiday schedule for 12-month employees. R. Stecker
Action
 
Attachments:
 
  Recommendation:
Approve
 
E) Instructional Services
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Aim 2 Educate who will provide professional development for the title teachers at Sequoyah MS during the 2024-2025 school year. The cost to the District is $3,700.00 and paid for with Title II A funds. J. Brassfield
Action
  Funding:
Title II A fund
 
 
Attachments:
 
  Recommendation:
Approve
 
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Blue Ribbon Schools who will provide a Blueprint for Excellence School Improvement Process for Rhoades Elementary during the 2024-2025 school year. The cost to the District is $6,500.00 and paid for with Title I funds. J. Brassfield
Action
  Funding:
Title I fund
 
 
Attachments:
 
  Recommendation:
Approve
 
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Performing Arts which will allow artists to come and visit PRE-K sites and classes to share the iExperience Program that teaches different art disciplines during the 2024-2025 school year. The cost to the District is $2,065.00 and paid for with the Art Tech Grant. T. Bowker
Action
  Funding:
Art Tech grant
 
 
Attachments:
 
  Recommendation:
Approve
 
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and IXL Learning who will provide professional development for MS administrators during the 2024-2025 school year. The cost to the District is $2,600.00 and paid for with secondary instruction funds. T. Sappington
Action
  Funding:
Secondary instruction fund
 
 
Attachments:
 
  Recommendation:
Approve
 
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and AOPA Foundation, Inc., who will provide the licensing agreement for the online aviation course for BAFA students during the 2025-2026 school year. There is no cost to the District. M. Silva
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Defined Learning who provides the Defined Careers program for ICAP. This is the third (3) year of a three (3) year agreement and was paid for during the first (1) year. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Follet who will provide the Destiny Library Management system for all our the BAPS media centers. This is year two (2) of a three (3) year agreement and was paid for during the first (1) year. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Noodle Tools, Inc., who provides online resources for note taking, outlining, citation, document archiving, collaborative research and writing tools for the secondary media centers. This is year two (2) of a three (3) year agreement and paid for during the first (1) year. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Broken Arrow Chamber of Commerce who will provide internship opportunities for eligible BAHS students during the 2025-2026 school year. This is year two (2) of a three (3) year agreement and there is no cost to the District. This is a project pathway. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Broken Arrow Fire Department who will provide internship opportunities for eligible BAHS students during the 2025-2026 school year. This is year two (2) of a three (3) year agreement and there is no cost to the District. This is a project pathway. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Next Level Athletics who will provide internship opportunities for eligible BAHS students during the 2025-2026 school year. This is year two (2) of a three (3) year agreement and there is no cost to the District. This is a project pathway. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Saint Francis who will provide internship opportunities for eligible BAHS students during the 2025-2026 school year. This is year two (2) of a three (3) year agreement and there is no cost to the District. This is a project pathway. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Technology Center which offers students enrolled at TTC alternative pathways to earn high school academic and elective credits as they prepare to enter the workforce and or higher education during the 2025-2026 school year. There is no cost to the District. S. James
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Drift Net who will provide the Know What Safety Management software licensing during the 2025-2026 school year. This is year two (2) of a three (3) year agreement. The cost to the District is $15,000.00 and paid for with bond funds. D. Blackburn
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Educators Handbook who will provide online software for the purpose of discipline during the 2025-2026 school year. This is year two (2) of a three (3) year agreement. The cost to the District is $22,344.00 and paid for with bond funds. D. Blackburn
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Big Kahuna who will provide fund raising opportunities for the staff and students at CWECC during the 2025-2026 school year. There is no cost to the District. K. Mears
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump who will provide entertainment for the students at Aspen Creek ECC during the 2024-2025 school year. The cost to the District is $356.00 and paid for with activity funds. K. Frie
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sonic who will provide fundraising opportunities for the staff at Creekwood ECC during the 2025-2026 school year. There is no cost to the District. K. Mears
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
F) Student Services
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Grant Benham who will provide the choreography for the Sequoyah MS Show Choir during the 2024-2025 school year. The cost to the District is $2,000.00 and paid for with activity funds. A. Foreman
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Grosh Backdrops who will provide the backdrop rental for the BAHS production, "Wizard of Oz", during the 2024-2025 school year. The cost to the District is $948.50 and paid for with general funds. A. Foreman
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kenmark, Inc., who will provide the props and sets for the BAHS production, "Wizard of Oz", during the 2024-2025 school year. The cost to the District is $2,100.00 and paid for with general funds. A. Foreman
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and TheatreWorld Backdrops who will provide the use of specific sets and backdrops for the BAHS production of, "Wizard of OZ", during the 2024-2025 school year. The cost to the District is $1,732.62 and paid for with general funds. A. Foreman
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ignite2Unite for the Breaking Down the Walls Program at the BAHS during the 2025-2026 school year. The cost to the District is $9,300.00 and paid for with general funds. S. Dunn
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ignite2Unite for the Breaking Down the Walls Program at BAFA during the 2025-2026 school year. The cost to the District is $7,400.00 and paid for with general funds. S. Dunn
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ignite2Unite who will provide the facilitator for the leadership retreat during the fall of 2025. The cost to the District is $6,600.00 and paid for with general funds. C. Welborn
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Balloon Therapy Tulsa who will deliver, install and take down the balloon arches for Prom during the 2024-2025 school year. The cost to the District is $2,750.00 and paid for with activity funds. C. Welborn
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jackpot Casino Parties who will provide entertainment at the BAHS prom during the 2024-2025 school year. The cost to the District is $3,108.00 and paid for with activity funds. C. Welborn
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Performance Stage who will supply the confetti and streamer celebration at the 2025 graduation ceremony. The cost to the District is $4,092.71 and paid for with activity funds. C. Welborn
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables who will provide entertainment for the students at Oliver MS during the 2024-2025 school year. The cost to the District is $10,045.00 and paid for with activity funds. N. Hutchings
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
G) Support Services
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightwheel who provides the software needed by the child care staff to assist in enrollments, payments, class rosters, parent communication and classroom monitoring. This contract began July 10, 2024 and will end July 10, 2025 and has been paid for so there are no additional costs to the District. D. Sutton
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightwheel who provides the software needed by the child care staff to assist in enrollments, class rosters, parent communication, and classroom monitoring from July 10-2025 - June 30, 2026. The cost to the District is $2,705.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
65. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GT Soft who provides the EZChild Track online software for B&A Connections billing, enrollment, and online parent portal during the 2025-2026 school year. The cost to the District is $17,000.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund
 
 
Attachments:
 
  Recommendation:
Approve
 
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Seon Safe Fleet who provides the Wireless Access Point system installation which will allow bus videos to be downloaded automatically through a cloud-based process when buses arrive into the parking lot during the 2025-2026 school year. The cost to the District is $84,221.00 and paid for with bond funds. G. Moore
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Syn-Tech/Fuel Master who will provide services for our fuel management system during the 2025-2026 school year. The cost to the District is $1,908.00 and paid for with transportation funds. G. Moore
Action
  Funding:
Transportation fund
 
 
Attachments:
 
  Recommendation:
Approve
 
H) Technology Services
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Archive Data Solutions who will provide the licensing and maintenance for our Veeam and Wasabi software cloud storage software. This is year one (1) of a three (3) year agreement. The cost to the District is $36,284.36 and paid for with bond funds. A. Shehada
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
69. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightly Software, Inc., who will provide the subscription of Technology Essentials Help Desk during the 2025-2026 school year. The cost to the District is $24,500.49 and paid for with bond funds. This is a multiyear agreement. A. Shehada
Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
70. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clearwire Spectrum III, LLC., who provides the long term Education Broadband Service lease agreement for the radio tower located at the BAHS. This is year nine (9) of a thirty (30) year agreement. There is no cost to the District. A. Bowser
Action
  Funding:
Not applicable
 
 
Attachments:
 
  Recommendation:
Approve
 
71. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cox Business who provides the phone services for the district. This is year three (3) of a three (3) year agreement. The cost to the District is $9,545.64 and paid for with general funds. A. Shehada
Action
  Funding:
General fund
 
 
Attachments:
 
  Recommendation:
Approve
 
72. Accept and approve the NEW agreement between Broken Arrow Public Schools and High Point Networks who provide the Managed Internal Broadband Services (MIBS) firewall. This is year one (1) of a five (5) year agreement. The cost to the District is $1,062,744.00, less the E-rate discount and paid for with general and bond funds. A. Bowser
Action
  Funding:
General and bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
10.0 Items Pulled from the Consent Agenda
 
11.0 Business Services
73. Discussion, motion, and vote on motion, to approve or disapprove the Application for Temporary Appropriations for 2025-2026 fiscal year for the General Fund, Building Fund, Child Nutrition Fund, Gift Fund, Endowment Fund, Workers' Compensation Fund, Arbitrage Fund, and Bond Funds (30-39). N. Eneff Action
  Summary:
Applications for Temporary Appropriations must first be approved by the Board of Education before submitting them to the county clerk. The county clerk will present the application to the County Excise Board for approval.
 
  Funding:
All Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
12.0 Capital Improvements & Development
74. Discussion, motion, and vote on motion, to approve or disapprove awarding the bid for the Broken Arrow High School Access Control Project to Merak Group in the amount of $79,200.00. All bidding was conducted pursuant to board policy and will be paid for with general funds. J. Butler Action
  Summary:
Bids were received and opened at 2:00PM, CST, Monday, February 17, 2025 at the Education Service Center. After reviewing, we will be accepting the bid from Merak Group in the amount of $79,200.00.
 
  Funding:
General Funds
 
 
Attachments:
 
  Recommendation:
Approve
 
13.0 Technology Services
75. Discussion, motion, and vote on motion, to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Twotrees Technologies, LLC., who will provide under the TIPS and USA contract #230105, BenQ Interactive Displays, Lenovo computers, monitors and laptops for the BAHS during the 2025-2026 school year. The cost to the District is $602,313.50 and paid for with bond funds. A. Bowser Action
  Funding:
Bond fund
 
 
Attachments:
 
  Recommendation:
Approve
 
14.0 New Business
76. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
 
  Recommendation:
Approve
 
15.0 Executive Session
77. Discussion, motion, and vote on motion, to approve or disapprove moving into executive session to discuss the evaluation of Mr. Chuck Perry, Superintendent, pursuant to 25 O.S. Section 307(B)(1) of the Open Meeting Act. C. Perry Action
  Funding:
Not applicable
 
  Recommendation:
Approve
 
16.0 Return to Open Session
78. Return to open session. Mrs. Roulet to read the executive session minutes. Info
  Funding:
Not applicable
 
  Recommendation:
Information only.
 
17.0 Adjourn
79. Adjourn the meeting Action
  Funding:
Not applicable
 
  Recommendation:
Approve